Fleet Administrative Clerk

Job Title : Administrative Assistant.

Department : Ewing - Towing – Fleet Maintenance.

Manager : Fleet Manager.

FLSA Status : Non- Exempt .

Summary :

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Essential Duties and Responsibilities include the following :

• Other duties may be assigned.
• Learn computer software and adapt to new technology.
• Create and maintain departmental files, both electronic and paper (when necessary).
• Excellent interpersonal and communication skills (both written and verbal) when dealing with company / client relationships.
• Invoice / Work Order reconciliation required.
• Excellent organizational and time management skills, including the ability to prioritize and multitask effectively.
• Seeking a self-motivated individual with the ability to work independently.
• Attention to detail and follow-through on all tasks.
• Data entry, document scanning, and printing.
• Answers and transfers phone calls, screening calls when necessary in an efficient, professional, and courteous manner.
• Welcomes and directs vendors, drivers, and other site visitors as needed.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolve administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Supervisory Responsibilities : Directly supervises 0 employees.

Competencies :

To perform the job successfully, an individual should demonstrate the following competencies :

Computer Skills :

To perform this job successfully, an individual should have experience with Microsoft Office software. Intermediate to advanced skills in Microsoft Excel are a MUST.

Certificates, Licenses, Registrations : None is required for this role.

Safety and Security : Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience :

Language Skills :

Ability to effectively present information and respond to questions from manager(s) / Supervisors, clients, customers, and the general public.

Mathematical Skills :

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability :

Ability to solve practical problems and deal with a variety of concrete variables.

Physical Demands :

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Acknowledgments : The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.