Payroll & Benefits Manager

Job Description

Job Description

A CLIENT of LHH is hiring a Payroll and Benefits Manager

Job Description : As the Payroll and Benefits Manager, you will play a pivotal role in ensuring the smooth operation of payroll and benefits processes across multiple locations. Reporting to the Director of Compensation, Payroll & Benefits, you will oversee a dedicated team responsible for managing payroll and administering employee benefit programs.

Key Responsibilities :

Payroll Management :

Oversee the accurate and timely processing of payroll for employees in multiple states using the HRIS (Human Resources Information System).

Ensure compliance with federal, state, and local tax regulations, including deductions, withholdings, and reporting requirements.

Collaborate with finance and accounting teams to reconcile payroll transactions and resolve discrepancies.

Manages system upgrades, internal payroll processes, or government mandated changes to payroll.

Manages accurate and timely processing of year-end activities, including coordination with payroll service providers.

Ensures accuracy and completeness of payroll process documentation.

Ensures payroll processing and accounting activities comply with internal and external audit requirements, and coordinates responses to auditor inquiries.

Ensures that the data necessary for the filing of payroll-related tax reporting and miscellaneous withholding forms is gathered and submitted in a timely manner with the highest level of accuracy.

Ensures adequate internal controls on payroll systems and keeps current with compliance on new and existing tax and other related legislation, including all states that company employees reside in.

Creates an annual timeline / calendar for annual events to include merit, W-2s, benefits open enrollment, PTO cashout, etc. Communicates these events to all leaders and employees timely.

Benefits Administration :

Manage all aspects of employee benefit programs, including health insurance, retirement plans, and other voluntary benefits.

Stay updated on industry trends and regulatory changes related to benefits to ensure competitive and compliant offerings.

Coordinate open enrollment processes, including communication, enrollment support, and system administration.

Partner with brokers and other suppliers to manage health care expenses to established budget.

Manages communication of benefit offerings on a regular basis to ensure all employees are educated on all benefits available for selection.

Team Leadership :

Lead and mentor a team of payroll and benefits specialists, providing guidance, support, and performance feedback.

Foster a collaborative and efficient work environment, promoting continuous learning and professional development within the team.

Fosters an environment of continuous improvement and drives process and efficiency improvements for the payroll and benefits team

Compliance and Reporting :

Ensure compliance with federal and state regulations governing payroll and benefits, including ERISA, ACA, and FMLA, SUI, and all other tax requirements.

Prepare and submit required reports to regulatory agencies, such as Form 5500 filings for retirement plans and ACA reporting.

Vendor Management :

Serve as the primary point of contact for benefit plan vendors, managing vendor relationships, contracts, and service agreements.

Evaluate vendor performance and negotiate contract terms to optimize service quality and cost-effectiveness.

Qualifications :

Bachelor's degree in Human Resources, Business Administration, or related field.

Minimum of 5 years of experience in payroll and benefits administration, preferably in a multi-state environment.

Proficiency in using HRIS systems for payroll processing and benefits administration (experience with systems like ADP, Workday, Dayforce, or similar is preferred).

Strong understanding of federal, state, and local tax regulations and compliance requirements.

Excellent leadership and team management skills, with the ability to motivate and develop a high-performing team.

Detail-oriented with strong analytical and problem-solving abilities.

Exceptional communication and interpersonal skills, with the ability to collaborate effectively across departments and locations.

HR certification (e.g., SHRM-CP, PHR) is a plus.

Benefits :

Competitive salary commensurate with experience

Comprehensive health, dental, and vision insurance plans

Retirement savings plan with employer matching

Paid time off

Opportunities for professional development and advancement within the organization

Pay Details : $80,000.00 to $95,000.00 per year

Search managed by : Nate Padia

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.