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Executive Administrative Assistant

Executive Administrative Assistant

EPITECEnglewood Cliffs, NJ, United States
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📌 Job Title : Executive Administrative Assistant 4 – Bilingual Korean / English

📍 Location : Englewood Cliffs, New Jersey 07660

🗓️ Schedule : On-Site

⏳ Type : Contract – 6 Months, Likely Extension / Conversion

🎓 Education & Experience :

  • Bachelor’s degree in Human Resources or Business
  • 3+ year of relevant administrative or HR support experience

📝 Summary :

Client is seeking a bilingual (Korean / English) Administrative Assistant to support Vice Presidents. This role requires strong communication skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities include calendar and travel coordination, expense reporting, document preparation, and logistical support for meetings and events.

🛠️ Job Responsibilities :

  • Coordinate team budgets, including travel and entertainment expenses
  • Manage general office support : mailings, printing, equipment setup, and space planning
  • Prepare expense reports and arrange travel / accommodations for team members
  • Schedule and support meetings, including materials, catering, and video conferencing
  • Assist with HQ visitor logistics and VIP transportation coordination
  • Track and reconcile budget items and inventory requests
  • Support onboarding logistics, including new hire equipment tracking
  • Handle shipping, mailing, and packaging needs
  • Draft and format presentations, spreadsheets, memos, and internal communications

    • ✅ Must-Have Skills :

  • Bilingual in Korean and English (spoken and written)
  • Proficiency in Microsoft Excel, Word, and PowerPoint
  • Strong organizational and multitasking abilities
  • Excellent verbal and written communication skills
  • Ability to adapt in a fast-paced, dynamic environment
  • High level of discretion and professionalism

    • ⭐ Preferred Qualifications :

  • Experience supporting executive-level leadership
  • Familiarity with expense and travel systems (e.g., Concur)
  • Event planning or logistics coordination experience
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    Executive Administrative Assistant • Englewood Cliffs, NJ, United States

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