Grants Manager

Job Description

Position Summary

We are seeking a highly organized and detail-oriented Grants Manager to support the full lifecycle of competitive grant programs within a philanthropic organization. This role plays a pivotal part in coordinating proposal solicitations, managing multi-stage review processes, overseeing post-award financial and compliance functions, and providing high-level support to scientific advisory committees.

This position requires a strong grasp of grantmaking workflows, comfort with web-based grants management platforms, and the ability to collaborate across departments and with external stakeholders, including research institutions and advisory committees.

Key Responsibilities

Program Coordination – Solicitation & Review

• RFP Oversight : Coordinate launch of calls for proposals across multiple research initiatives; oversee all communications, timelines, and content updates across public-facing platforms.
• Application Processing :
• Organize and manage intake of Letters of Intent (LOIs) and full applications.
• Compile applicant data into cycle-specific tracking sheets and reports.
• Assign proposals to appropriate scientific advisory committees.
• Document & Resource Management :
• Upload and maintain accurate records of program-specific forms, templates, and communications on internal systems.
• Maintain committee rosters and support the creation of review protocols and agendas.
• Reviewer Coordination :
• Collect and track reviewer feedback, grades, and scores.
• Prepare summary documents for committee deliberations and leadership decision-making.
• Archive submitted materials and reviewer commentary for historical reference.

Research Agreement Administration

Post-Award Financial & Programmatic Support

Report Management

Advisory Committee Coordination

Support three primary scientific advisory committees, each dedicated to a strategic area of the research portfolio. Responsibilities include :

Compliance, Data Integrity & Records Management

Cross-Program & General Support

Required Qualifications

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.