Recruiting Coordinator and Operations Specialist

Recruiting Coordinator and Operations Specialist

San Mateo, California

Human Resources / Full time / Hybrid

Eve Legal is one of the fastest companies in history to reach unicorn statusvalued at over $1B after our Series Band we're just getting started. Our mission is to build the AI operating system for law firms, transforming how legal work gets done. Backed by Andreessen Horowitz, Menlo Ventures, and Lightspeed, we're growing fast, scaling our team, and shaping the future of legal tech. We move quickly, hold a high bar for talent, and care deeply about people, impact, and excellence. If you're looking to join a team where you'll have outsized ownership, visibility, and the ability to grow fast, this is your opportunity.

We're looking for a Recruiting Coordinator & Operations Specialist who wants to do more than scheduling. This is a career-launching role for someone who loves building systems, improving processes, and delivering world-class candidate experienceswhile being at the center of a high-performing, high-growth team. You'll own day-to-day recruiting coordination (interviews, scheduling, offers), while also helping to build and refine our recruiting operations engine. You'll partner closely with recruiters, hiring managers, and executives across Eve, ensuring every candidate touchpoint reflects our values and velocity. This is a high-impact, high-visibility opportunity to grow into People Operations, Talent Programs, or Recruiting Operations as we scale.

What You'll Do :

• Own end-to-end scheduling for interviews (virtual and onsite), ensuring a smooth, professional experience for every candidate.
• Partner closely with hiring managers and recruiters to anticipate needs, solve conflicts, and keep interview processes moving with speed and accuracy.
• Manage onsite logistics (candidate greetings, travel, room setup, hospitality) and act as the face of Eve for visiting candidates.
• Draft and send offer letters and NDAs, ensuring accuracy and compliance.
• Maintain accuracy and organization within our ATS and recruiting tools (Lever, Gem, etc.).
• Track key metrics (time-to-schedule, interview-to-offer ratio, candidate experience feedback) and surface insights for process improvements.
• Support recruiting data reporting and help refine dashboards for leadership visibility.
• Identify and implement small operational improvements that have big impact on efficiency and candidate experience.
• Partner with the People team on cross-functional projects, including onboarding, headcount planning, and talent reporting.
• Support company-wide initiatives such as hiring program rollouts, referral campaigns, and brand events.
• Take ownership of at least one operational initiative within your first 90 days (e.g., interview training materials, scheduling automation, or data audits).

What You'll Bring :

Benefits :

$71,280 - $101,996 a year