Administrative Assistant IV - Public Sector

The Role

We are seeking a dedicated and detail-oriented Administrative Assistant to support operations within our public sector organization. This role is vital to ensuring the smooth functioning of government programs, community services, and departmental initiatives. The ideal candidate will be a proactive communicator with a strong sense of civic responsibility and a commitment to public service excellence.

The Main Responsibilities

Provide administrative support to department heads, program managers, and public officials

Schedule and coordinate meetings, hearings, and public events

Draft, proofread, and distribute official correspondence, memos, and reports

Maintain accurate records and filing systems in compliance with public sector regulations

Assist with procurement processes, budget tracking, and invoice processing

Respond to public inquiries via phone, email, and in-person with professionalism and discretion

Support interdepartmental communication and collaboration

Prepare materials for council meetings, public forums, and stakeholder briefings

Ensure compliance with government policies, confidentiality standards, and data protection laws

What We Look For In A Candidate

Prior experience in administrative roles, preferably within government or nonprofit sectors

Strong knowledge of office management systems and procedures

Proficiency in Microsoft Office Suite and document management software

Excellent written and verbal communication skills

Ability to manage multiple priorities and meet deadlines in a dynamic environment

Bachelors degree or equivalent

5+ years recent experience supporting a senior executives

Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency

Effective organizational skills with focus on confidentiality, accuracy and attention to detail

Excellent verbal and written communication skills

Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making

Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations

Experience working for a global company; coordinating between various time zones

Able to provide support to a widely dispersed team

Proficient in Microsoft Office products Outlook, Word, Excel, PowerPoint, etc.

Experience with TEAMS, Zoom, SKYPE and other collaborative meeting forums

Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements

Schedule flexibility to work outside of routine hours

Availability for occasional travel to offsite meetings

Familiarity with government operations, public records, and civic engagement

Bilingual skills are a plus, especially in communities with diverse populations

Commitment to ethical standards and public accountability

Office-based - hybrid (Works in office 3 days a week)

Collaborative team culture with opportunities for professional development in public service

Compensation

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.

Location Based Pay Ranges :

$48,700 - $65,000 in these states : NE

Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and / or sales compensation) as you move through the selection process.

Learn more about Lumen's :

• Benefits
• Bonus Structure

What To Expect Next

If you are selected for a position, there will be a background screen, which may include checks for criminal records and / or motor vehicle reports and / or drug screening, depending on the position requirements.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.

Application Deadline : 10 / 17 / 2025