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Administrative Assistant
Administrative AssistantLHH • Indianapolis, IN, US
Administrative Assistant

Administrative Assistant

LHH • Indianapolis, IN, US
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LHH is currently recruiting for an Administrative Assistant for one of our clients on the north side of Indianapolis, IN. This is a fully onsite direct hire position.

Are you an organized, detail-oriented professional looking for your next opportunity? We're seeking an Administrative Assistant who thrives in a fast-paced environment and enjoys supporting a dynamic team. If you have a knack for document management, enjoy creative writing, and are comfortable juggling multiple priorities, this could be the perfect fit for you!

Key Responsibilities :

  • Finalize letters, research addresses, and ensure documents are polished and accurate
  • Prepare, proofread, assemble, and distribute documents related to property acquisition
  • Manage filing systems and transition documents from paper to electronic formats
  • Maintain strict file management practices and control document versioning
  • Process outgoing mail, including property owner payments and packages (UPS, USPS)
  • Stay current with postal regulations and interact with account reps (Pitney Bowes, UPS, FedEx)
  • Prepare agreements and related documents
  • Research property records to update titles and encumbrances
  • Perform quality control and review of documents
  • Collaborate with marketing to maintain brand standards in document creation
  • Assist with tracking real estate acquisitions and generating progress reports
  • Provide status updates to project managers
  • Attend management meetings, take minutes, and assemble meeting packets
  • Arrange meeting amenities and coordinate with IT for conference needs
  • Fill in as receptionist / switchboard as needed, with full understanding of front desk operations

What We're Looking For :

  • 3-5 years of related administrative experience required
  • Some post-secondary training is a plus
  • Strong typing and communication skills
  • Excellent writing and problem-solving abilities
  • Intermediate to advanced knowledge of office methods and procedures
  • Intermediate or advanced Excel skills preferred

    • Work Environment :

  • This role is fully onsite, primarily indoors, and involves sitting for extended periods. Reasonable accommodations can be made for temporary needs.

    • Compensation & Benefits :

  • Compensation range : $20-$30 / hr ($41,000-$62,400 annually)
  • Hours : Monday-Thursday 7 : 00am-4 : 30pm, Friday 7 : 00am-12 : 00pm
  • Full benefits offered, including medical, dental, vision, life, and 401k
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    Administrative Assistant • Indianapolis, IN, US

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