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Administrative Assistant (Cincinnati)
Administrative Assistant (Cincinnati)LHH • Cincinnati, OH, US
Administrative Assistant (Cincinnati)

Administrative Assistant (Cincinnati)

LHH • Cincinnati, OH, US
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Administrative Assistant

LHH Recruitment Solutions is looking for an experienced administrative professional for a growing client in the Cincinnati Ohio area. Ideal candidates will have at least 2 years of administrative experience along with some light accounting experience. This position is temp to hire and will pay between $20 and $25 / hr.

Responsibilities

  • Process company credit card statements, including gathering receipts, coding, and getting signature sign-offs
  • Ensure all common areas, including conference rooms, are orderly and stocked appropriately.
  • Coordinates maintenance of office equipment including printers & breakroom equipment
  • Handle incoming and outgoing correspondence including mail, faxes, etc.
  • Administer ordering, receiving, checking, distribution and storage of office and breakroom supplies, including checking office supplies inventory on a bi-weekly basis.
  • Promptly answer calls coming into the office and direct appropriately
  • Greet those entering our office and assist in their needs.
  • Printing large files & plans to the plotter and / or coordinate to have larger sets of plans printed by third party.
  • Scanning / saving of documents according to company protocol and communicating the saved location.
  • Meeting preparation items including printing, collating documents, and / or putting them into a presentation format.
  • Check requests and coding of vendor invoices.
  • Setting up new third-party vendors including obtaining W9 and completing new vendor forms, in conjunction with accounting
  • Maintain Corporate Contact database.
  • Assist with meetings and / or coordination of internal events including setting up before and cleaning up after
  • Handle external professional organization event registration for all employees.
  • Schedule internal and external meetings as assigned as well as managing speaking engagements and travel arrangements ensuring CEO and other Executives are fully prepared for all meetings and events.
  • Drafting / managing change orders on above contracts
  • Assisting in collection of final lien waivers, warranties, and all other projects close out items and coordinate approval / payment of final retainage.
  • Assist with schedules of value / bank draw requests on development projects when a lender or partner is involved (to be led by the Project Manager)

Requirements :

  • 2+ years of administrative support experience
  • Intermediate Microsoft Excel skills
  • Excellent communication skills, both written and verbal
  • Prior experience in accounting is preferred.
  • Experience supporting Executives and C-Level staff.
  • If you are interested in learning more, please apply now.

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    Administrative Assistant • Cincinnati, OH, US

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