Billing and Collections Specialist

SUMMARY : This position serves to support Kightlinger & Gray LLP in the administrative functions assigned to the role.  Following established protocols and procedures, this position brings high value to the firm by performing a variety of duties under supervision.  As a Billing and Collections Specialist you will be integral to the firm’s billing lifecycles supporting accurate, timely billing; monitoring accounts receivable; and assisting firmwide financial operations. The position requires a high attention to detail, interpersonal and problem-solving skills, and a desire to provide top-notch customer service to the firm’s clients.

RESPONSIBILITIES AND ESSENTIAL DUTIES :

• Review new matters for billing accuracy and run conflicts of interest checks.
• Provide billing assistance to attorneys and practice teams.
• Process, revise, and follow up on pre-bills.
• Enter vendor invoices into the billing system.
• Finalize and distribute client invoices via mail, electronic delivery, and / or eBilling platforms.
• Evaluate and resolve billing inquiries and discrepancies for clients and internal stakeholders.
• Provide financial information and ad-hoc reports to clients, attorneys, and management as requested.
• Proactively follow up on aged accounts receivable to ensure timely collections.
• Serve as a backup resource for Accounts Receivable to maintain continuity of operations.
• Assist with special projects assigned by the CFO and perform other duties as needed to support the firm’s financial objectives.
• Prolonged periods sitting at a desk and working on an illuminated screen.
• Operation of customary office equipment to include a computer, phone, messaging systems, copier, document management software, etc.
• Available during core business hours of Monday-Friday, 8 : 00am-5 : 00pm.  Work in excess of 40 hours / week can sometimes be required to meet the business needs of the firm.
• Other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES :

OUR PLEDGE :    Kightlinger & Gray, LLP does not discriminate against any person in any matters related to employment on account of race, sex, gender, orientation, identity, religion, color, national origin, age, disability, veteran’s status or any other classification as protected by applicable laws. We are committed to providing equal employment opportunities to all applicants and employees.

Consistent with the Americans with Disabilities Act (ADA), it is our policy to provide reasonable accommodation when requested by a qualified applicant, candidate, or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process up-to and through employment. If reasonable accommodation is needed, please contact our Director of Human Resources.

This description is not a comprehensive listing of all responsibilities, activities, or duties required of the employee for this position. Responsibilities, duties or expected abilities may change at any time with or without notice to meet the ongoing needs of the firm.

Compensation details : 50000-60000 Yearly Salary

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