Accounts Payable Specialist

Job Title : Accounts Payable Specialist

Location : Grand Rapids

Reports To : Accounting Manager

Compensation : 55,000- 65,000

Position Summary :

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position plays a vital role in ensuring that vendors are paid accurately and on time while maintaining accurate financial records.

Key Responsibilities :

Process high-volume vendor invoices in a timely and accurate manner

Match invoices with purchase orders and receiving documents

Verify approvals and ensure proper GL coding of invoices

Enter invoices into ERP / accounting system

Respond to vendor inquiries and resolve invoice discrepancies

Reconcile vendor statements and follow up on outstanding issues

Prepare and process weekly check runs, ACH, and wire payments

Maintain vendor files and ensure W-9s are on file

Assist in month-end closing by providing AP reports and accruals

Ensure compliance with internal controls and company policies

Qualifications :

Associate's or Bachelor's degree in Accounting or related field preferred

2+ years of experience in accounts payable or general accounting

Proficiency in Microsoft Excel and accounting systems (e.g., Oracle, SAP, NetSuite, QuickBooks)

Strong attention to detail and organizational skills

Ability to work independently and meet deadlines

Excellent communication and problem-solving skills

Preferred Skills :

Experience in a multi-entity or high-volume environment

Familiarity with 1099 processing and year-end reporting

Knowledge of sales / use tax and freight charges as they relate to Accounting

Would love a background in Freight Shipping related to Vendor Payments

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