Administrative Assistant

Job Description

Job Description

Administrative Assistant : Freeport, Illinois

Our customer in Freeport, Illinois is seeking an organized and experienced Administrative Assistant to join their team full-time on 1st shift . This position provides high-level administrative support to the General Manager and plant operations team. The ideal candidate will be proactive, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.

Responsibilities of the Administrative Assistant :

• Provide administrative support to the General Manager and facility leadership team.
• Create, update, and maintain daily, weekly, and monthly performance reports to support plant operations.
• Monitor expense control and prepare facility variance reports.
• Assist with development and maintenance of S&OP charts and presentations.
• Maintain organized recordkeeping systems for key operational information, including customer visits, birthdays, anniversaries, and safety meeting notes.
• Post daily performance indicators and meeting notes on the Huddle Board.
• Track and maintain training, cross-training, and safety training logs.
• Maintain and monitor vacation schedules and attendance program reporting.
• Coordinate and support the facility’s Hero recognition program.
• Schedule and document safety meetings, distribute minutes, and track action items.
• Process new hire paperwork, verify I-9 documentation, and send completed information to Corporate HR.
• Serve as backup for billing, Wisetrac entries, inbound phone calls, and other administrative functions as needed.
• Coordinate meetings, order supplies, handle mailings, and assist with special projects as assigned.

Administrative Assistant Requirements and Qualifications :

Pay for Administrative Assistant : Starting at $17 / hour, based on experience.

Administrative Assistant Benefits :

Type : 1st Shift, Full-time

Schedule : Monday-Friday from 8am-5pm.

Apply now!

Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you’ll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We’ll be in touch soon!

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