Litigation Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Overview

Join our Litigation Practice as a Legal Support Specialist located in our Dallas, Texas office. This role will be based in our Dallas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

The Legal Support Specialist provides high-level secretarial and administrative support to four or more attorneys. The role supports litigation cases from onset through post-trial, including document production and management, data mining, research, and organizing case files. Responsibilities include preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; and assisting with document production including creating and editing various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Handles scheduling and travel arrangements : court appearances, depositions, arbitrations, mediations, client meetings and conference calls; coordinates lawyers' travel arrangements; processes travel reimbursement; maintains calendar and due dates for lawyers as required.
• Organizes and coordinates flow of information : sorts, reads and annotates incoming mail and documents; attaches appropriate file to facilitate necessary action; determines routing and signatures; answers phones and directs callers as needed.
• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources; prepares communications outlined by lawyer; ensures accuracy and clarity of final copy; organizes materials for lawyers in draft format; dispatches correspondence in a timely manner.
• Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates; prepares motion binders and special working binders.
• Formats documents for court filing requirements and coordinates multi-document filings in Federal, Circuit and State courts, including E-filings—must be able to E-file independently.
• Establishes and maintains filing and records in hard copy and electronic formats; retrieves information and archives files as requested.
• Enters lawyers' time as needed and submits to accounting by month-end deadlines; assists with client billing as required.
• Conducts research and abstracts information to support meetings, projects, and reports.
• Notifies appropriate parties about status of assigned lawyers and availability to assist with overflow work. Assists attorneys in all stages of litigation from onset through post-trial.
• Manages calendaring requirements for each matter and maintains case calendars.
• Oversees organization and utilization of documents and case materials; maintains client-presentable work areas and case rooms.
• Assists with discovery, including deposition preparation, propounding and responding to written discovery, and expert discovery preparation.
• Oversees document reviews; tracks progress and results; prepares documentation regarding criteria changes.
• Performs analytical tasks such as preparing witness interview memoranda, reviewing and summarizing documents and transcripts, and using substantive coding tools.
• Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings, and ensuring proper service.
• Performs and oversees cite checking and proofreading of briefs and other documents.
• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating with opposing counsel and courtroom staff.
• Assists with printing, scanning, organizing exhibit binders, and related tasks.
• Assists with other department activities as needed and performs additional duties as assigned.

Qualifications

Skills & Competencies

Education & Prior Experience

Technology

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Job Details

For reference, other roles and compensation shown on the page are not part of this job description.

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