Executive Assistant - Commercial Insurance

Executive Assistant

Our organization is a dynamic, client-focused insurance agency specializing in commercial property and casualty insurance solutions. Since 2005, we have been dedicated to crafting customized insurance portfolios that protect businesses across various industries nationwide. With a team of 40 professionals, we pride ourselves on fostering a collaborative and innovative work environment. Our commitment to transparency, accountability, and exceptional service ensures our clients receive tailored coverage to support their long-term success.

We are seeking a highly organized and proactive Executive Assistant to support our company's owner, a dynamic and creative leader with a fast-paced, multifaceted approach to business. This in-office role, based in our Skokie, IL office, is critical to ensuring seamless operations and providing high-level administrative support in the commercial property and casualty insurance industry. The ideal candidate will be a sharp, adaptable, and detail-oriented professional capable of managing a diverse range of tasks while keeping up with the owner's innovative and sometimes unpredictable style. This position offers the opportunity to work in a great work environment with a close-knit team, contributing directly to the company's success.

Responsibilities

• Provide comprehensive administrative support to the owner, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the primary point of contact for internal and external communications, handling emails, phone calls, and correspondence with professionalism and discretion.
• Organize and prioritize the owner's tasks and projects, ensuring deadlines are met and key priorities are addressed efficiently.
• Prepare and edit reports, presentations, and documents for client meetings, board reviews, and strategic planning sessions related to commercial insurance.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage special projects as assigned by the owner, such as research, event planning, or client outreach initiatives, ensuring timely and high-quality execution.
• Maintain confidentiality of sensitive business and client information, upholding the highest standards of professionalism.
• Collaborate with the Skokie office team to streamline workflows, support office operations, and contribute to a positive team culture.
• Anticipate the owner's needs by proactively identifying opportunities to improve efficiency and organization in their day-to-day activities.
• Assist with light personal tasks as needed, such as coordinating appointments or managing personal schedules, to support the owner's work-life balance.

Qualifications

Compensation and Benefits