Office Manager / Executive Assistant for a High-Growth Electric Vehicle Charging Company

Job Description

Job Description

Our client is redefining the EV charging experience by providing cutting-edge solutions for forward-thinking enterprises. Combining hardware and software expertise with a deep understanding of Enterprise SaaS, they offer an end-to-end EV charging platform tailored to meet the needs of diverse businesses. They are seeking a qualified and highly motivated Office Manager / Executive Assistant to support the executive team and oversee general day-to-day operations of their office in Santa Monica. The ideal candidate will have top-tier communication skills, with the ability to serve as a trusted partner to the leadership team while not hesitating to roll up their sleeves and handle administrative operations and tasks.

This is an in-person role in Santa Monica (Los Angeles), CA.

Responsibilities :

• Support the executive team with all administrative tasks, such as calendar management, scheduling meetings, expense reports, and meeting preparation
• Draft and edit internal and external emails, memos, and notes on behalf of executives as requested
• Oversee and improve upon day-to-day operations in the office, ensuring a well-organized and efficient work environment, including relationships with building staff and service providers
• Greet guests and visitors, arrange logistics, and facilitate a friendly and professional front-of-house experience
• Handle confidential or sensitive information with discretion, professionalism, and tact
• Proactively anticipate needs, and keep track of follow-ups, action items, and priorities
• Support People Operations team by assisting in setting up new hires with appropriate hardware, software, and additional IT / tech support
• Work with internal teams to develop strategies for increasing impact and effectiveness with internal processes, business development, and delivery of client work
• Handle travel arrangements for executive team as needed, including itineraries, booking flights, and arranging accommodations and ground transport
• Keep track of office needs, such as supply orders, vendor relationships, and facility maintenance requests
• Play a key role in logistics for meetings, lunches, and events by preparing agendas, confirming meeting attendees, reserving space if needed, and coordinating with IT and operations teams
• Be available outside of standard office hours for time-sensitive or urgent needs

Qualifications :

Compensation : Targeting a base salary of $70-$85k, depending on experience