Marketing Administrator

About WVH

WVH is an innovative interior and exterior surface solutions company. We partner with design professionals, contractors, and DIY customers to bring bold, beautiful wall and surface projects to life. Our team thrives on creativity, collaboration, and customer success—and we're looking for a detail-driven Marketing Administrator to help us keep marketing operations and creative assets running smoothly.

Role Overview

The Marketing Administrator is the organizational backbone of the WVH marketing team. This role supports day-to-day marketing execution, keeps campaigns on track, and ensures that our digital assets, imagery, and communications are well-organized and accessible across the business. The ideal candidate thrives in process-building, has a sharp eye for detail, and is excited to support both creative and operational marketing functions.

Key Responsibilities

Marketing Administration & Coordination

Manage social media and email campaign scheduling, ensuring accuracy in timing, codes, and messaging.

Create and maintain project templates for each campaign, including project details, codes, dates, and deliverables.

Oversee user-generated content (UGC) process, including spreadsheets, naming conventions, and folder organization.

Maintain and update the master product spreadsheet with SKUs, barcodes, and key product data.

Build and manage a visual tracker of all customer communications (emails, SMS, customer service notices, sales assets).

Ensure Dropbox and digital folders are organized and consistently maintained for easy access.

Serve as liaison for printing facilitation of marketing collateral.

Manage brand compliance platforms (e.g., Design Shop, Material Bank) and update assets as needed.

Asset & Imagery Management

Compile and maintain a master bank of high-resolution images from shoots and web folders.

Clip, edit, and organize images by region, ensuring accuracy and accessibility.

Develop and maintain a global imagery library for trade, sales, and creative use.

Create and maintain a Figma board with thumbnails for all available imagery and shoots.

Ensure one master folder for CS / Sales teams with properly named imagery and technical sheets.

Collaborate on and maintain brand guidelines for photography, AI imagery, and video standards.

Reporting & Support

Support campaign performance tracking, reporting, and file organization.

Assist with coordination of trade shows and event marketing logistics.

Provide day-to-day support to the creative and marketing team by keeping deliverables and timelines on track.

Qualifications

1–3 years of experience in marketing administration, project coordination, or asset management.

Exceptional organizational and file management skills.

Strong attention to detail with the ability to maintain consistency across large volumes of assets.

Familiarity with tools such as Dropbox, Figma, Brand Comply, Material Bank, and project management platforms (Asana, Trello, Monday, etc.).

Working knowledge of digital marketing platforms (social scheduling, email platforms, analytics tools).

Comfort with spreadsheets (Excel / Google Sheets) for data tracking, product information, and campaign templates.

Bonus : Experience in design, building materials, home improvement, or a related creative industry.

Why Join WVH

Be part of a fast-growing brand redefining surface solutions for DIYers, trade partners, and designers.

Collaborate with a passionate, creative team.

Play a key role in keeping marketing operations efficient, professional, and scalable.

Opportunities to grow into broader marketing and creative management responsibilities.