Assistant Director of Grants, Bureau of Revenue

Assistant Director of Grants, Bureau of Revenue

The Division of Finance has a central responsibility and authority for financial management and resource maximization. Finance helps to ensure that programs and administrative operations have the information, analysis and funding to deliver critical services effectively and meet DOHMH's strategic objectives Position Summary : The assistant director is responsible for monitoring and tracking all Federal, State, Private, and intra-city award budgets, expenses, invoice / drawdown submissions, claim verifications, booking / realizing receivables, and annual / final Federal Financial Reports submission in order to receive all revenue that DOHMH is eligible for. Additionally, they will be responsible for meeting and collaborating with other areas within the agency, and with governmental and non-governmental public health agencies and bodies. The Assistant Director will be reporting to the Director of Grants, while having four Grant Analysts under his supervision.

Job Duties and Responsibilities

• Provide leadership and general direction to agency personnel in planning, conducting, and coordinating specific research projects to maximize the collection of public health research grant revenue and minimize disallowances.
• Plan and carries out activities to develop effective coordination between the public health research efforts of the agency and other research projects with intra-city agencies.
• Oversee the coordination and management of grant and intra-city claiming activities for new and continuing public health grants and intra-cities.
• Utilize effective project management techniques to ensure a seamless flow of data collection, tracking, and analysis as a means of providing Bureau of Revenue with accurate and routine updates on the status of current projects Document progress of projects.
• Identify potential challenges with project deadlines and the gathering of quantitative and qualitative data.
• Make recommendations for a corrective action plan as needed so that assigned projects remain on target and deliverables are met at both the bureau and divisional level.
• Conduct relevant industry-based literature reviews (including charts, graphs and tables) to interrogate methodologies appropriate for successful return of revenue for public health research emergency funding grants.
• Communicate analytic solutions to external stakeholders and agency partners, including but not limited to the Office of Management and Budget with a public-health driven focus to influence revenue outcomes aligned with DOHMH strategic priorities.
• Facilitate meetings with internal and external stakeholders, including agenda preparation, recording of minutes, monitoring, and following up for action items, and strong facilitation to assure public health project budget, staff, and contractual needs in monthly meetings desired outcomes are achieved.
• Track updates and timelines for the completion of Bureau of Revenue projects that will impact the recovery of grant funds important to ongoing sustainability of public health initiatives and communities that the agency serves. Utilizes automated systems and tools to support public health research and analysis to ensure claims submitted to the Grantors are accurate and timely.
• Assist in coordinating the public health research efforts of the agency with research projects in other agencies or institutions such as the Center for Disease Control, New York State Health Department, Public Health Solutions, and other stakeholders such as OMB to ensure compliance with the research funding requirements Works closely and collaborates with other areas within the agency, and with governmental and non-governmental public health agencies and bodies.
• Create and maintains effective lines of communication and cooperation and joint efforts with these entities.
• Ensure all claiming activities are following Federal Uniform Guidance.
• Prepare and present status reports defining progress, problems, and solutions on public health research receivables, advances, payments, and closeouts.
• Review and examine various sources of information such as data, reports, internal policies, and process, etc. to identify problems or concerns and provide recommendation for improvements.
• Oversee closeout and audit on public health research activities.
• Respond to audit requests and findings, hearings, etc.
• Participate in the fiscal year end close activities including but not limited to such as provide estimate revenue accrual amount and supporting documentation, write-off, create and / or approve unbilled receivable (URE) in FMS, and other information / data as requested.

Why You Should Work For Us

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Qualifications

1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health. To be appointed to Assignment Level II and above, candidates must have : 1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or 2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or 3. Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above. NOTE : Probationary Period Appointments to this position are subject to a minimum probationary period of one year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.