Sales Administrative Assistant

Company : Ultra Intelligence & Communications

Command, Control, Intelligence & Encryption (C2I&E)

Powering Decision

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield-find your place in the future of defense.

Mission Solutions

By joining our Mission Solutions business, you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate, mission-critical operations. We focus on enhancing situational awareness, tactical command and control, and seamless video data exchange capabilities within a dynamic, multi-domain environment.

Job Description

We are seeking a detail-oriented Administrative Assistant to join our Austin, TX office. In this role, you will provide direct support to the VP of Sales and the broader sales team, ensuring smooth execution of sales orders and day-to-day administrative operations. Responsibilities include managing documentation, coordinating schedules, handling correspondence, and assisting with sales-related tasks that keep the team organized and efficient. The ideal candidate is proactive, organized, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and accuracy. Management Support and Communications personnel provide support in their areas of expertise.

Key Responsibilities :

Receives, organizes, orders, and reports on the release of Program items.

Creates and maintains action item lists with unique identifiers to track, clarify, and facilitate the exchange of information between program management teams.

Creates and maintains status-tracking documents that identify milestones and associated project deliverables and tasks.

Assists Program Managers in the conduct and completion of project-related duties and functions.

Other duties as assigned.

Required Skills :

High school diploma or equivalent

3+ years of related project management / administrative assistant experience

Ability to obtain a US Government security clearance. Security clearances are granted to U.S. citizens.

Desired Skills : Bachelors' Degree

Knowledge of project management applications, techniques, and procedures

Willingness to communicate effectively, both verbally and in writing

Willing to recognize and resolve problems, select work methods, and set priorities

Skill in maintaining positive relations with others, both inside and outside the Organization, and obtaining cooperation

Skill in analyzing complex information and indicating logical conclusions or recommendations

Skill in the use of various software programs, including Outlook, Word, Excel, Project, and PowerPoint

Notice

Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements.

Our Benefits

Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including :

Annual Bonus - Annual Bonus - Performance Related

Competitive Paid Time Off (PTO) package plus 11 company holidays

Early finish on Friday

401K w / company match

Medical / Dental / Vision Benefits

Student Loan Assistance Program

Array of voluntary benefit offerings

Ultra I&C is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other legally protected state or federal classes.

We provide affirmative action in employment for qualified individuals with disabilities and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. If you need an accommodation in any part of the application process, email careers@ultra-ic.com."