Administrative SpecialistIPC Industries LP • Santa Fe, TX, US
Administrative Specialist
IPC Industries LP • Santa Fe, TX, US
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionBalance hours between IPC’s electronic timekeeping system and client systems Notify payroll when hours are balanced and ready for payroll upload Run client system reports to update billable amounts (labor and equipment) to IPC’s invoice listing Greet all visitors to the corporate office Manage multiple phone lines by answering incoming calls, directing them to the appropriate departments, and taking detailed messages to ensure accurate and timely delivery to the correct recipients Accept and distribute incoming mail Scan and file human resource, safety, and job-related documents Oversee and maintain office and kitchen warehouse supplies inventory. Notify purchasing of items needing to be ordered Run occasional local errands Maintain communication with senior management Other duties as assigned Assist with general HR duties, onboarding, scheduling and tracking of training. Schedule training with third party vendors Other duties as assigned Process purchases requisitions Email purchase orders to appropriate vendors Scan and e-file procurement related documentation Assist Human Resources with training documentation and HR duties / onboarding Strong Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook) Ability to communicate effectively in verbal and written form Ability to work autonomously or collaboratively Customer service and detail oriented Punctual Excellent time management skills with the ability to meet deadlines Advanced reasoning and organizational skills with the ability to handle multiple assignments Bilingual Must have high school diploma or GED Minimum 3 years of experience in a high-volume work environment Must be able available to work evenings and / or weekends as needed Experience with TRACK preferred Must have a valid Texas driver’s license Must successfully pass background, drug / alcohol testing
Job Description
Job Description
Responsibilities : Timekeeper :
Daily :
- Utilize IPC’s electronic timekeeping system reports to review time punches, job #s, location, and groups daily for assigned employees
- Ensure that hours are correctly recorded for jobs / projects, location, and groups.
- Troubleshoot and resolve time discrepancies on employee timesheets
- Reconcile time reports to client systems if applicable
- If applicable, record and submit timekeeping overrides for client approval
- Allocate indirect employees’ time across applicable jobs in IPC’s electronic timekeeping system
- Run timekeeping import files and import into client’s system as applicable
- Other duties as assigned
Weekly :
General Administrative Responsibilities (Receptionist) :
Human Resources Support :
Purchasing Support (as needed) :
Skills :
Experience / Qualifications :
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Administrative Specialist • Santa Fe, TX, US
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