Temp Office Administrator

Base pay range

$24.00 / hr - $26.00 / hr

A great UHY client is seeking a Temp Office Administrator to join their team. The ideal candidate will have an energetic and personable personality with strong communication skills, proficient in Microsoft Office and prior office setting experience.

The Temp Office Administrator role is an onsite position. This is a temporary contract position with the potential for direct hire.

Temp Office Administrator – Key Areas of Responsibility

• Welcome visitors and ensure they are directed to the appropriate department or personnel.
• Serve as the primary point of contact for external guests, vendors, and clients, providing exceptional customer service and representing the organization in a professional manner.
• Provide comprehensive administrative support to executive leadership and other departments as needed.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation, for senior leadership.
• Review and approve travel requests for non-executive employees to ensure compliance with company travel policies.
• Handle event registration and logistics for executive participation in conferences and meetings.
• Organize and manage catering or lunch orders for internal meetings and company gatherings.
• Prepare and reconcile travel expense reports for senior leadership.
• Maintain and update executive contact databases.
• Manage confidential documentation in accordance with organizational policies and regulatory requirements.
• Support the Finance / Accounting team with processing accounts payable, certified mailings, and related administrative tasks.
• Receive, sort, and distribute incoming mail.
• Assist with cross-functional projects for leadership, Human Resources, and other departments as assigned.
• Support the planning and execution of company-wide events and celebrations.
• Perform general clerical duties, such as answering phones, filing, and document preparation.
• Oversee physical and digital HR filing systems, ensuring records are organized and secure.
• Manage employee access badges, including distribution for new hires and updates for existing staff.
• Ensure the office environment is clean, organized, and safe for all employees and guests.
• Draft and distribute internal communications related to office updates, events, and policies.
• Collaborate with the Facilities and Security teams to support compliance with site access and safety protocols.
• Respond to facility maintenance needs and serve as the liaison for building services.
• Maintain and update internal company directories.
• Monitor inventory and place orders for office and shipping supplies.
• Assist with logistics and coordination for internal and external company events.
• Support the onboarding process for new employees, including coordinating workspace setup, managing access badges, and providing office tours to ensure a smooth integration experience.
• Contribute to various ad-hoc initiatives and cross-functional projects as assigned by leadership or department teams.
• Uphold and promote safety, security, and confidentiality standards across all work activities and office areas.

Temp Office Administrator – Qualifications and Experience

UHY Advisors' Resource Solutions Group provides clients with accomplished professionals to support finance, accounting, internal audit and tax teams.

Role summary and context : we focus on finance and accounting, internal audit, IT audit and tax, offering direct, personal involvement from senior practitioners and striving to meet clients\' needs rapidly.

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