Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Buffalo, New York. The ideal candidate will bring excellent organizational skills and a proactive attitude to support daily office operations. This position requires strong multitasking abilities and exceptional communication skills to handle administrative tasks effectively.
Responsibilities :
- Manage incoming calls and redirect them to the appropriate staff or department.
- Perform accurate data entry to maintain and update records and databases.
- Provide general office support, including filing, scheduling, and correspondence.
- Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
- Coordinate meetings, appointments, and travel arrangements as needed.
- Assist in preparing reports, presentations, and other documents.
- Maintain office supplies inventory and place orders when necessary.
- Handle confidential information with discretion and care.
- Support other administrative tasks to ensure smooth daily operations.
- Proven experience in administrative assistance or a similar role.
- Proficiency in data entry and office management software.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong attention to detail and organizational skills.
- Familiarity with receptionist duties and customer service.
- Ability to maintain confidentiality and professionalism.
- High school diploma or equivalent; additional certifications are a plus.