Administrative Assistant

Research Center Administrative Assistant

Own candidate onboarding and new hire processes for the research center : multiple rounds of interview scheduling (both virtually and on-site), communicate with candidates and research staff to prepare the interview process, manage calendars and make associated arrangements to ensure the smooth running of interviews and schedules.

When appropriate set-up and organize meetings (including MS Teams and in-person) on behalf of the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones.

Skills and Requirements

High School Diploma or GED with a minimum of 10 years of experience functioning as an Administrative Assistant

Experience supporting company senior leader, or equivalent

Excellent collaboration, influence, written and verbal communication skills

Ability to act on behalf of the Research Director with all levels of the organization

Demonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration tools

Continuous learner : Assist applicable leaders in navigating the environment through learning new software applications and understanding how the Vernova Research ecosystem works

Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what's next and problem solving

Demonstrated ability to work well in a global team environment, must be flexible and adaptable to extend work hours as needed

Responsible for maintaining professional and positive behavior during times of change

Must be 18 years or older