Administrative Support Specialist

Administrative Support Specialist

VTG is looking for an Administrative Support Specialist in Chantilly VA. The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel.

Key Responsibilities :

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, ensuring a welcoming and efficient front office environment.
• Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings.
• Prepare, write, and edit memos, letters, and other business communications.
• Schedule and coordinate meetings, including room reservations, agendas, and materials.
• Create, organize, and maintain filing systems (both electronic and hard copy).
• Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained.
• Provide general administrative support to office staff and leadership.
• Maintain confidentiality and handle sensitive information with discretion.
• Use Microsoft Excel to track data, create spreadsheets, and support reporting needs.

Required Qualifications :