Executive Assistant

Description

Title : Executive Assistant

Department : EPC Business Unit

Location : Houston, TX

Supervisor : Chief Executive Officer

FLSA Status : Non- Exempt

Position Status : Permanent, Full-Time

Work Status : In-Office

EXECUTIVE ASSISTANT

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Development, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Executive Assistant plays a critical role in providing administrative support to the Executive Team and ensuring the smooth operation of executive-level functions. This position requires a highly organized, proactive, and detail-oriented individual who can manage multiple priorities in a fast-paced environment. This position reports to the CEO, or other senior management personnel that the CEO of the Company may designate. This position reports to the Houston, TX office and will work from the office 5 days a week. Working hours are Monday through Friday, from 8 : 00am to 5 : 00pm or 9 : 00am to 6 : 00pm local time. This position is expected to travel up to 10% of the time.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Coordinate the overall administrative activities.
• Assist with coordination and communication of business needs across the organization.
• Assist with data entry, preparing reports and presentations, invoices, and all other administrative tasks as assigned.
• Organize and manage meetings, prepare agendas, take minutes, and ensure all necessary materials are available as directed.
• Schedule and coordinate appointments, meetings, and travel arrangements, including passport and visa preparation and support.
• Prepares and submits expense reports on behalf of the traveler.
• Maintaining accurate and confidential files, records, and databases
• Develop and implement new administrative systems.
• Collaborate with team members and with members of other departments, when necessary, to ensure effective communication and results.
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
• May support high-level Customer, external, or headquarter meetings with meal coordination and other meeting preparation.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

EXAMPLES OF PHYSICAL DEMANDS

EXAMPLES OF WORK ENVIRONMENT

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals.  As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment.  Please contact us to request accommodations at hr-usa@qcells.com .