Accounting Specialist

Accounting Specialist

This position is responsible for processing invoices, utility bills, check requisitions, and non-exempt expense reports. This position will also be responsible for clearing the AP / AR subledger entries.

Essential functions include verifying all supporting documentation is electronically scanned into invoice processing module (ERP / Third-Party Systems), assigning general ledger account coding to vendor invoices, obtaining invoice approvals for invoices via ERP / Third-Party systems workflow when purchase orders are not established, reviewing and matching invoices with purchase orders, verifying accuracy of all information, performing review / audit of invoices and expense reports to company policy, troubleshooting issues and working with vendors and internal customers to resolve discrepancies, ensuring consistent application and compliance with all required accounting policies and controls, researching vendor inquiries for past due invoices, matching and distributing any checks processed outside of Third-Party system, answering and replying to routine emails regarding vendor and internal customer inquiries, assisting with retrieving information for internal and external audits, clearing weekly and monthly all entries that are coded to the accounts payable intercompany, analyzing, researching, and reconciling vendor statements to the company's payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications, performing accounts receivable administrative and clerical tasks, generating accounts receivable reports and statements for internal use, processing and recording receipt transactions for goods sold or services rendered, assigning general ledger account coding to customer invoices, answering and replying to routine emails regarding customer and internal business partners inquiries, collecting payment from customers and accurately recording it into the ERP system, maintaining financial databases, computer software systems, and manual filing systems, and performing other duties as assigned by management.

Job requirements and qualifications include an associate or bachelor of business, accounting, finance, related field preferred, three or more (3+) years accounts payable experience (including ERP), PC proficiency, hands-on experience with enterprise-wide accounting Enterprise Resources Planning (ERP) system, experience with Microsoft Dynamics (Navision) or other large automated accounting system a plus, proficiency in Microsoft Office, intermediate to advanced Microsoft Excel required, excellent customer service skills, a positive attitude and interpersonal skills, excellent oral and written communication skills, ability to work independently as well as in a team environment, and strong organizational skills with attention to detail.

Working environment conditions / requirements include maintaining a valid driver's license and dependable transportation, and ability to work in an office environment or remotely performing accounting / office functions.