Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.

Responsibilities :

• Prepare, review, and organize contracts and bid documentation with precision.
• Manage administrative tasks related to construction projects, including document tracking and updates.
• Communicate effectively with internal teams and external clients to address inquiries and provide support.
• Perform data entry and maintain accurate records for legal and construction-related projects.
• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.
• Collaborate with team members to ensure consistency and accuracy in documentation.
• Conduct grammar and sentence structure checks to ensure compliance with legal standards.
• Support inbound communication by answering calls and directing inquiries appropriately.
• Participate in team interviews and coordination meetings to align on administrative priorities.
• Maintain confidentiality and professionalism when handling sensitive information.
• Minimum of 3 years of experience in administrative roles, preferably within the construction or legal industries.
• Strong knowledge of commercial contracts and construction-related documentation.
• Exceptional attention to detail and ability to identify errors in grammar and sentence structure.
• Proficiency in data entry and office management systems.
• Effective communication skills for interacting with clients and internal teams.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Familiarity with construction accounting or litigation processes is highly desirable.
• Must pass an online test to demonstrate proficiency in identifying grammatical errors and inconsistencies.