Practice Coordinator, Disputes (Legal Administrative Assistant)

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Coordinator in our Los Angeles office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including d ocument production, organization, research and client support for timekeepers. The ideal candidate will possess strong administrative skills , a positive attitude, take initiative, and be dependable.

Th is position will require presence in the Los Angeles office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to :

Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.

Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy

Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx , send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues

E-file with various courts and remain up to date on format, filing requirements and deadlines

Maintain organization of client files, including electronic files in the firm's document management system (FileSite)

Prepare and process new client / new matter forms, along with conflicts searches , preparation of engagement letters , and budgets

Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary

Review and edit pre-bills for submission to billing department and research / identify outstanding invoices and payments, when needed

Input time entry for assigned lawyers; track work in progress and account receivables

Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities / tasks / projects to successful completion

Interact and follow-up with clients, outside counsel and others, as needed

Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers

Track deadlines and status of cases / matters and update lawyers and / or docketing department on deadlines, as needed

May assist paralegals and perform some paralegal duties as assigned

Assist other practice group support members with overflow work and provide backup support as requested

As sist other practice groups as assigned

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications :

Minimum 5 years of experience performing basic office and clerical duties in a law firm or professiona l service organization; litigation experience required

Experience with paralegal activities preferred

Associate's or Bachelor's degree preferred; high school diploma is required

Proficient with Microsoft Office Suite and Adobe Acrobat

Proficient in Litigation Calendaring and software ( Milana preferred)

Excellent organizational skills and high attention to detail

Strong communication skills, both written and verbal

Good analytical and problem-solving skills

Ability to work harmoniously and effectively both independently and with others as part of a team

Self-starter who is committed to the job, with flexibility to work overtime as needed

Exercises appropriate confidentiality and discretion at all times

Demonstrates accountability; takes ownership and pride in work

Strong time management skills; able to prioritize actions from multiple sources

Ability to learn and understand basic firm principles

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $80,000 and $110,000. This range represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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Equal Employment Opportunity