Accounts Payable Specialist

Accounts Payable Specialist

Position Summary : The Accounts Payable Specialist plays a critical role in maintaining accurate financial records by managing invoice processing, purchase order (PO) matching, and auditing expense reports. This position goes beyond transactional processing by actively contributing to process improvement, reporting, and system enhancement initiatives that support the evolving needs of the finance team and broader organization. Success in this role is measured by accuracy, timeliness, analytical contributions, and the ability to support both day-to-day operations and long-term process optimization.

Roles and Responsibilities / Essential Functions :

• Perform 2-way and 3-way matching of invoices to purchase orders, identifying and resolving discrepancies to ensure timely and accurate payments.
• Proactively investigate and troubleshoot invoice or PO issues, collaborating with internal stakeholders to resolve exceptions and recommending improvements to streamline workflow.
• Manage the AP shared mailbox, prioritizing requests and routing communications to appropriate parties while maintaining service-level expectations.
• Prepare, analyze, and distribute regular and ad hoc AP reports to support internal financial analysis, audits, and departmental decision-making.
• Support implementation and testing of new systems, tools, or process changes that improve AP efficiency, accuracy, or scalability.
• Collaborate with Procurement, Finance, and cross-functional teams to identify automation or reporting opportunities and ensure accurate data flow across systems.
• Consistently meet processing deadlines for invoices, expense reports, and other payable-related items.
• Verifying and reconciling vendor accounts and statements.

Requirements : Competencies :

Required Experience : 2-4 years of experience in Accounts Payable or a related finance function, with exposure to reporting and / or system support responsibilities

Required Skills, Education and / or Certifications :

Preferred Skills, Education and / or Certifications :

Equal Opportunity Employer Including Disabled and Veterans

#HBS PI278679549