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Events Coordinator & Marketing Assistant

Events Coordinator & Marketing Assistant

IVitaminAustin, TX, US
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Events Coordinator & Marketing Assistant

The Events Coordinator & Marketing Assistant at IVitamin is a full-time, dual role for a hungry, Austin-based creator who is eager to broaden their experience and grow their portfolio as they help capture and share the wellness energy of IVitamin's clinics and events. This position is responsible for the planning, coordination, and successful execution of events, as well as business development for events and corporate wellness. In addition, the role will provide marketing creation and support to the Marketing Manager, including content creation and social media management.

Who We Are

At IVitamin, we believe that wellness is a journey defined by its ups and downs, and the only true way to enjoy the lifestyle you choose is to feel your best while you experience it. Put simply : Feel your best, be your best, live your best life. Whether you're a tireless mom, devoted athlete, busy entrepreneur, or wanderlust traveler IVitamin is made up of real people looking to feel better and find a healthy life balance with IV hydration therapy while putting a priority on health and wellness.

Our Why

At IVitamin, our North Star is simple but powerful : promoting health, energy, vitality, and the joy of feeling your best. This guiding beacon is at the core of everything we do. By keeping this mission in focus, we are building a business that truly serves our community's definition of success in wellness and vitality.

Events

Coordination & Execution

  • Manage internal documentation and processes for booked events and regularly communicate all pertinent information to leadership and the team through email and weekly meetings.
  • Coordinate the logistics and needed supplies for each event.
  • Serve as on-site lead for set-up, client service, and breakdown; supporting client coordinator for client management and payment processing as needed.
  • Complete the financial results and post-event breakdown and share with leadership in a timely manner.

Marketing & Business Development

  • Work closely with the Marketing Manager to ensure the appropriate marketing materials are present at each event.
  • Take pictures and videos at each attended event to share with the Marketing Manager.
  • Deliver marketing materials to potential new corporate wellness and event partners.
  • Act as main point of contact for existing event and corporate wellness partners.
  • Actively search out new event and corporate wellness partners to grow this segment, with high focus on large revenue generating opportunities.
  • Maintain CRM details and stage gate for events and corporate wellness pipelines.

    • Marketing

    Original Content & Social Media Management

  • Create on-brand content : Reels / shorts, carousels, static posts, stories
  • Schedule / posts across IG, FB, LinkedIn, TikTok and YouTube Shorts maintaining consistent brand voice, look and compliance
  • Perform video editing for social media (cuts, captions, hooks, thumbnails)
  • Community management including follower engagement and DM's
  • Occasionally shoot short-form video, photos and quick interviews and capture "day-of" content in-clinic and at events

    • Research & Planning

  • Research topics, trends, and angles for wellness / peptide / IV content
  • Update keywords & hashtags; propose collabs / UGC / influencer ideas
  • Maintain an up-to-date content calendar for review / approvals

    • Qualifications

  • 1-2 years' experience in event planning, coordination or hospitality
  • 1-2 years' marketing experience and / or degree in Marketing
  • Skilled with Canva, CapCut / Adobe (Premiere / Rush), and social scheduling tools; up to speed on platform trends, hooks, and best practices.
  • Nice-to-have : basic photography, lighting know-how, comfortable shooting vertical content on iPhone / DSLR
  • Knowledgeable of Google Suite and CRM tools (GoHighLevel preferred)
  • Strong organization skills and deadline driven; able to manage multiple tasks and logistics and pivot quickly when plans change.
  • An outgoing, team player who is eager to grow, thrives in a fast-paced environment, communicates clearly and is proactive with ideas.
  • Willing and able to work evenings and weekends. Comfortable popping into clinics and events.
  • Bonus : Experience working with wellness / health / beauty brands

    • Benefits

  • Salary + Commission on events sold and events coordinated
  • Remote / Hybrid work environment
  • Mileage reimbursement
  • Employee discount on IVitamin services and products
  • Fun and health-driven culture with growth potential
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