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Administrative Coordinator

Administrative Coordinator

Chandler Jewish PreschoolChandler, AZ, US
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Job Description

Job Description

Summary

About Us Chabad of the East Valley is a dynamic and welcoming Jewish community center located in Chandler, AZ. We are dedicated to enriching Jewish life through education, celebration, and spiritual connection. We’re seeking a highly organized and personable Administrative Coordinator to support the Rabbi, manage front office operations, and assist with programs and community events.

Job Summary The Administrative Coordinator plays a key role in ensuring smooth day-to-day operations at Chabad of the East Valley. This position involves a blend of administrative support, member services, event coordination, and office management. Ideal candidates are proactive, detail-oriented, and comfortable working in a Jewish communal environment.

Schedule

  • Part-Time : Monday–Friday, 9 : 00 AM–3 : 00 PM (on-site)

Duties

Rabbinic Clergy Support

  • Manage Rabbi’s calendar, appointments, and lifecycle events.
  • Draft and manage professional correspondence on behalf of the Rabbi.
  • Provide additional administrative assistance as needed.

    • Front Office Administrative Tasks

  • Answer phones and respond to emails; serve as the first point of contact for visitors and inquiries.
  • Order and maintain office supplies; manage copier, phone systems, and mail distribution.
  • Maintain and update records for membership, donations, and events using database software.
  • Generate reports related to member lifecycle events and community engagement.

    • Member Donor Relations

  • Assist current and prospective members with information about programs, services, and membership.
  • Guide new members through the joining process.
  • Handle donor communications and acknowledgments in a timely and professional manner.

    • Event Program Support

  • Manage B’nai Mitzvah calendar, schedule meetings, and assist families with planning.
  • Prepare for Shabbat services, onegs, and lifecycle events.
  • Assist with logistics and staffing for High Holiday services and major community events.
  • Work with volunteers and lay leaders to execute programs smoothly.

    • Requirements

    Qualifications

  • Previous administrative or office management experience required.
  • Strong organizational skills with excellent attention to detail.
  • Exceptional written and verbal communication skills.
  • Comfortable working independently and as part of a team.
  • Proficient in Mac OS, Google Workspace (Docs, Sheets, Gmail), and Microsoft Office (Word, Excel).

    • Nice To Haves

  • Familiarity with Jewish customs, holidays, and lifecycle events is helpful but not required.

    • Benefits

    Benefits

  • Flexible, family-friendly work environment
  • Opportunity to contribute to meaningful community work
  • Be part of a warm and mission-driven team
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