Administrative Assistant III

Administrative Assistant

Investment & Corporate Banking

Work schedule : This role is in the office, Monday thru Friday, 8 : 30 a.m. to 5 : 00 p.m.

We're seeking a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate / coordinate with the administrative team as requested.

Responsibilities :

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies / procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements :

Extensive experience with Concur.

Minimum three years' experience as an administrative assistant in finance industry preferred

Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel

Excellent verbal communication and telephone skills

Detail-oriented, personable with a consistent positive attitude

Ability to work in a team environment and handle multiple tasks with little or no supervision

Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

Utilizes good judgement and discretion, maintains the highest level of confidentiality.

Skills Required :

ETIQUETTE

EXCEL

FINANCE

TELEPHONE SKILLS

MICROSOFT OFFICE

Additional :

DETAIL-ORIENTED

GENERAL OFFICE CATERING

TRAVEL ARRANGEMENTS

ORDERING

TEAM PLAYER

PAYMENTS