HR Campus Coordinator

Why Harmony?

• 401k + Fulltime & Part-time Benefits Packages
• Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance / legal, consulting, electronics, and more!)
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling
• Telehealth + Flex Spending + Health Savings Account Options

Job Description

STATEMENT OF JOB :

The HR Campus Coordinator will be responsible for all business and office management functions of the community.

Responsibilities include but are not limited to :

Recruiting and Hiring :

• Work with Department Heads to identify open positions. Create requisitions, advertise and interview potential candidates as appropriate
• Train / coach Department Heads on using the ADP recruit system and moving through the interviewing and hiring process per company policies and procedures.
• Assist with creating offer letters and ensuring all required documents are secured in the ADP Recruit system.
• Order background checks and advise when applicant has successfully completed the pre-hire process
• Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
• Process / key new hire paperwork, ensuring accuracy and completeness
• Associate personnel files
• Create, maintain, and update associate files according to state, federal and corporate guidelines
• Review and Audit files at least quarterly to ensure accuracy after initial set-up
• Associate Benefits / Support
• Deliver Benefits Presentation and handouts for all new hires during New Hire Orientation, as well as for associates changing status to full-time.

Ensure associates are aware of their responsibility for enrollment / waiving of benefits through the ADP system.

Payroll :

• Check timecards weekly to ensure no missed punches; work with Department Heads to ensure corrections are completed per Company procedures.
• Bi-weekly, ensures payroll timecards are prepared and approved in advance for the assigned communities to meet company deadlines.

Work with Payroll Department to ensure processing and corrections are completed timely if needed.

• Daily update of Hourly Budget / Actual Staffing Summary (Daily Staffing Report)
• Time clock administration; Enrollment of associates and ensuring timeclock is functioning appropriately

Administration :

• Order associate name tags (temporary and permanent) and business cards (if appropriate)
• Order associate uniforms (Healthcare and Housekeeping)
• Track information for TB updates and Hepatitis B vaccine (if applicable)
• Track licensing for professional staff.
• Maintain state registration and inspection forms and reports

Leave of Absences :

Initiate and track FMLA absences (FMLA, ADA) working with Human Resources Business Partner.

Workers Compensation :

Oversees Worker’s Compensation process for the assigned communities ensuring forms completed and claim submitted to vendor timely.

Provides all departments with required forms and / or packets,

Ensure OSHA compliance completing required forms as applicable

Customer Service :

Provide superior customer service when interacting with associates, residents, families, and visitors

Requirement

Personnel :

• Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
• Process new hire paperwork and ensure accuracy and completeness
• Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
• Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
• Assist with employee relations and progressive counseling as needed
• Overseas Worker's Compensation forms and process for the community
• Provide all departments with personnel forms and / or packets
• Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
• Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community.
• Payroll Check payroll weekly to ensure no missed punches and correct as neededBi-weekly transmittal of payroll data to payroll servicerDaily update of Hourly Budget / Actual Staffing Summary (Daily Staffing Report)Time clock administration
• Employee Benefits / Support Work with Benefits Coordinator to administer all benefits as applicable per team member's statusOrder employee name tags (temporary and permanent)Order employee uniform (Healthcare and Housekeeping)Track information for TB updates and Hepatitis B vaccine
• Resident business files and personnel files Create, maintain, and update resident and employee files according to state, federal and corporate guidelinesReview and Audit files at least quarterly to ensure accuracy after initial set-up

Administration :

• Maintain office equipment in good working order; maintain and supervise office supply inventory
• Maintain state registration and inspection forms and reports
• Assist Department Heads with ordering supplies and inventory
• Create temporary employee badges and order permanent badge, swipe card (if appropriate), business cards (if appropriate)
• Ensure OSHA compliance completing required forms as applicable

Customer Service

Provide superior customer service when interacting with residents, families, visitors, and staff

Requirements :

• AA Degree preferred in accounting or business, or equivalent experience
• Three years' experience working in Accounts Payable / Receivable
• Three years' experience working in Human Resources / Benefits administration
• Excellent organizational, interpersonal, and communication skills
• Demonstrated ability to use accounting software programs and Microsoft Office
• Must be able to lift, carry, and push up to 25lbs
• Demonstrated ability to meet project deadlines
• Ability to analyze reports and identify issues that could affect day to day business operations
• Excellent customer service skills
30+ days ago