Overview
The Executive Administrative Assistant provides on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy / filing documents, and answering the phone.
This role also supports the administration, logistics, travel, and onsite delivery of department meetings. Serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.
Primary Responsibilities
- Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
- Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms
- Create and maintain filing system for VPs / Directors
- Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
- Prepare T&E expense reconciliation through Concur
- Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
- Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed
- Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.
- Support Department Managers on an as-needed basis
- Perform other general administrative duties as assigned
Additional Primary Responsibilities
Minimum Qualifications
- Two years of college education or equivalent required
- Excellent communication skills (verbal and written) required
- Strong writing skills for meeting minutes and general communication
- Strong interpersonal and organizational skills
- At least three years of corporate professional experience in an administrative assistant role, or equivalent
- Must have experience in supporting multiple individuals
- Team player, energetic, self-starter, motivated
- Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills;
Visio knowledge a plus
Responsible for working with and maintaining confidential data
Physical Demands
Physical demands with activity or condition for a considerable amount of time include sitting and typing / keyboarding using a computer (e.
g., keyboard, mouse, and monitor) or mobile device
- Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stooping
- May require occasional lifting / lowering, pushing, carrying, or pulling up to 20lbs
Executive Administrative Assistant - Korean English Bilingual Required
Executive Administrative Assistant – Korean English Bilingual Required. Our client is a leader in the Consumer Electronics industry, and is looking for an experienced bilingual (Korean/English) Executive Assistant to cover a leave of absence from July – October, with the opportunity to be extended i...
Executive Administrative Assistant - Global Services
As an Executive Administrative Assistant supporting Global Services within the Global Banking organization, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, employee enga...
Executive Administrative Assistant - Global Services
As an Executive Administrative Assistant supporting Global Services within the Global Banking organization, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, employee enga...
Executive Administrative Assistant in Flower Mound - Hiring Immediately!
CornerStone Staffing has teamed up with a national medical supply company to seek out an Executive Administrative Assistant for their corporate office in Flower Mound, TX. Executive Administrative Assistant. If you have 2+ years of high-level administrative support experience, including calendar man...
Executive Administrative Assistant
As an successful Executive Administrative Assistant in Audit you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Act as a subject matter experts for policies and procedures * Work ...
Executive Administrative Assistant in Flower Mound - $52000.00 per year - Hiring Immediately!
CornerStone Staffing has teamed up with a national medical supply company to seek out an Executive Administrative Assistant for their corporate office in Flower Mound, TX. Executive Administrative Assistant. If you have 2+ years of high-level administrative support experience, including calendar man...
Executive Administrative Assistant to the Assistant Vice Provost of Admission and Executive Director of the International Office
The Executive Administrative Assistant will oversee the effective execution of the administrative functions and operations that support the Assistant Vice Provost of Admission and the Executive Director of the International Office. Provides administrative assistant support to the Assistant Vice Prov...
Executive Administrative Assistant in Flower Mound
CornerStone Staffing has teamed up with a national medical supply company to seek out an Executive Administrative Assistant for their corporate office in Flower Mound, TX. Executive Administrative Assistant. If you have 2+ years of high-level administrative support experience, including calendar man...
Executive Administrative Assistant
The Executive Administrative Assistant provides on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. At least three years of corporate professional experience in an admin...
Executive Administrative Assistant- Support Services line
The Executive Administrative Assistant to the VP , Support Service is responsible for assisting a member or members of UMC Executive team with various administrative duties. Works cooperatively with Administrative Assistants of other executive members and all UMC leadership teams. Provides administr...