Contract Specialist

Job Summary

Under the general supervision of the Contract Manager, and in accordance with state laws and University policies, the incumbent independently handles a wide range of complex campus-wide contract management and compliance activities.

Key Responsibilities

Contract Responsibilities : Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms.

Reports findings and recommends actions to the Contract Manager. Maintains current working knowledge of State law, CSU, and CSULB policies and procedures.

Interprets and applies knowledge of applicable laws, codes, regulations, and policies in contract responsibilities.

Knowledge Skills and Abilities

Knowledge of, or the demonstrated ability to quickly learn a variety of state, CSU and University policies, practices and formats and apply them.

Knowledge of California State Contracting Manual; Federal Acquisition Regulations; and Federal Office of Management and Budget (OMB) Circulars.

Ability to review contract terms and conditions to spot issues or concerns for the Campus. Ability to develop reports for tracking contract negotiations and providing updates to end users.

Ability to perform in an automated purchasing environment, including ability to use MS Word, Excel, Access, Power Point, and various software applications in LAN environments.

Demonstrated ability to prepare accurate contract documents. Demonstrated ability to proactively prevent problems and effectively problem-solve.

Ability to manage a high volume of contracts and administrative detail accurately and responsibly. Demonstrated ability to multi task and meet multiple deadlines.

Experience with establishing and maintaining physical and electronic contract files and records for auditing and internal control purposes.

Ability to attend to details of contracting components to ensure organization, efficiencies, and legally sound documents.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.

Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in a related field and two years of related experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Contract Services

Classification

Administrative Analyst / Specialist I Non-Exempt

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range : The hiring range for this position is $3,879 - $5,917 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range : The CSU Classification Salary Range for this position is $3,879 - $7,488 per month.