Formatting Specialist

Job Description

Job Description

Who We Are

Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure.

Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.

As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits.

We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals.

We encourage collaboration, sustainability, and innovation.

At Dudek, we abide by shared values :

Trust : We trust each other to use good judgment.

Respect : We act professionally and treat each other fairly.

Teamwork : We come together, share openly, and apply diverse perspectives.

Fun : We take our work seriously not ourselves.

Well-Being : We care about each other’s health, safety, and total wellness.

Our culture is the foundation of who we are and how we work. We empower our employee-owners to invest in our local communities and themselves through initiatives that make Dudek a great place to work! Our cultural programs include :

• DuGreen : Our sustainability initiative, which works to improve our environmental footprint
• DuGood : Our philanthropic initiative, which seeks to support the communities in which we live and work through fundraising challenges, office based giving and opportunity to take a paid volunteer day each year.
• eDUcate : Our educational outreach program where we aim to foster interest in our work and careers in the environmental and engineering field by participating in educational events in our communities.
• DuWell : Our wellness initiative, aimed at providing education on wellness, benefit resources, and preventive care

At Dudek, we recognize that different perspectives, inclusivity, trust and belonging build a stronger culture and add value to our firm.

Dudek's Employee Resource (ERGs) operate as diversity champions within Dudek and create a safe space for underrepresented employees and their allies to support, collaborate, network, and brainstorm ways to make Dudek’s work community more inclusive.

We currently have ERGs for :

• Women at Dudek
• Members of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
• Black, Indigenous, and People of Color (BIPOC) employees
• Disabled employees (all disabilities, seen / unseen)

Learn more about our culture.

About The Job

Dudek is looking for a document layout specialist who is interested in joining an employee-owned company in the environmental / engineering consulting industry.

The ideal candidate is a strong communicator with experience in desktop publishing. Advanced skill level in MS Word is critical, and experience in the industry is a plus.

Dudek is a leading environmental and engineering firm that contracts with public and private clients. Our publications group is a dynamic team that helps to craft and publish technical reports, proposals, and other business documents.

This position is open to applicants in the following locations near Dudek offices : Portland, Sacramento, Santa Barbara, San Juan Capistrano, Encinitas, or San Diego.

While we expect the person selected for this position to be an engaged member of their Dudek office, remote work is permitted and will be discussed as part of the interview process.

Learn more about the projects you will have the opportunity to shape.

Who You Are

To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker.

We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation.

Duties and Responsibilities (may include some or all of the below) :

• Formatting technical reports and proposals using project-specific style manuals and templates
• Preparing and maintaining company templates
• Applying rigorous document quality control measures
• Overseeing production efforts on large, multi-dimensional projects
• Assisting with team workload management
• Working closely with project team members across departments to ensure timely delivery of documents

Minimum Requirements

• Bachelor's degree in Marketing, Journalism, English, or a related field; work experience in a related field may be accepted in lieu of a bachelor’s degree
• 2+ years of professional experience
• As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment : pre - employment drug test and background check.

Preferred Qualifications

• An organized, motivated, and detail-oriented personality
• A collaborative nature with strong verbal communication skills
• A creative approach to problem solving with a positive attitude
• Proficiency with MS Office and Adobe programs, particularly Word, Acrobat, and InDesign
• Previous formatting / layout design experience in a high-volume setting
• Familiarity with AirTable
• Proficiency in MS Excel
• Experience with 508 compliance, including CommonLook PDF and Office
• Experience with virtual communication platforms such as Zoom
• Publishing or production experience
• Ability to prioritize multiple projects under strict deadlines in a fast-paced environment

Physical Requirements

Working Conditions :

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.

Physical Requirements : The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

• This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
• This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc.

Speaking, hearing and listening are required.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Outdoor activity may involve walking / trekking in uneven terrain over long distances in extreme weather conditions for extended periods of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proposed Salary Range : $26 - $38 per hour*

Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.

Perks of Being a Dudekian

At Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work life balance.

Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.

We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides a generous vacation package.

If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.

Dudek is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

Dudek is a U.S.-based employer. All positions are based in the U.S. and require U.S. work authorization.

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