Director, CLS Administration

Director, CLS Administration

F CLS AVC

Full Time

79916BR

Job Summary

Provides executive leadership and strategic direction for all administrative areas of the organization; sets operating standards and practices;

ensures sound fiscal management; and ensures compliance with university policies. In collaboration with the COO / Executive Advisor and the CLS Executive Team, determines which areas of the organization would benefit from department-level shared services.

Evaluate staffing plans and options, and monitor progress.

Oversees all administrative functions and initiatives across the Campus Life Service enterprise ensuring CLS's 10 units operate on an efficient and consistent basis, with adequate administrative support, and at the highest standards.

Exercises independent judgment in developing shared services.

Oversees an administrative service center for CLS departments that may not have sufficient internal resources to execute basic administrative functions or perform integrated programmatic support or seasonal projects / initiatives.

Uses influence and expertise to gain trust in advising 10 unique CLS departments. Develop and implement strategies to enhance administrative operations and support the organization's mission.

Drive the formulation and execution of long-term strategic plans that align with organizational objectives.

Partners with the Finance and Administrative Services (FAS) Director - Policy and Administration, the CLS Director of People & Culture, and the CLS Director of Communications to communicate policy and procedural information across all CLS departments.

Establish, modify, and enforce policies and procedures to improve administrative functions and ensure consistency across the organization.

Monitor and evaluate the effectiveness of policies, recommending adjustments as necessary.

Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources.

Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect.

M-F, 8-5; flexible; on-site with occasional remote work possible with supervisor approval.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF.

For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $173,400 - $260,200 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit : https : / / ucnet.universityofcalifornia.

edu / compensation-and-benefits / index.html

Department Description

Campus Life Services consists of 10 departments that form an organization within the Division of Financial and Administrative Services (FAS).

These diverse departments are Arts & Events, Childcare, Conference Services, Facilities & Utilities, Fitness & Recreation, Housing, Communications, Retail Services, Sustainability, and Transportation.

With more than 900 team members and budgets totaling more than $200 million, Campus Life Services delivers best-in-class auxiliary and facilities services to run the UCSF enterprise.

The scope and challenges of the division are complex and robust given the variety of services managed and the expectation that all 10 organizations are responsive to student, faculty, staff, and patient needs.

A high degree of innovation, customer service, and program excellence is always the overarching aim.

Required Qualifications

• 10-15 years progressive relevant experience
• Bachelor's degree and / or equivalent education, experience and training.
• Excellent ability to establish metrics for department and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Thorough knowledge of common organization-specific and other computer application programs.
• Excellent project management skills, including the capability of managing capital projects.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
• Thorough knowledge of organizational processes, protocols and procedures.
• Excellent communication skills (both verbal and written) to synthesize complex information into understandable components and / or action

Preferred Qualifications

Experience with shared services models and implementation.

LEAN or related certifications.

Project Management certifications.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.

It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health.

We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.

Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000548 ADMIN MGR 2

Job Category

Professional and Managerial, Project Management, Supervisory / Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Mission Bay (SF)

Shift

Days

Shift Length

8 Hours