Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith.
Please review our Statement of Faith and Doctrinal Distinctives .
Legal Administrative Assistant
Alliance Defending Freedom is looking for a highly organized and focused Legal Administrative Assistant to join us in our Scottsdale, AZ Office.
As a Legal Administrative Assistant, you are a vital part of the US Legal Advocacy Team. In this role, you are responsible for assisting your assigned team members in a variety of administrative tasks.
Your Essential Responsibilities :
In this position, you will :
- Manage a variety of clerical responsibilities and projects with direct supervision
- Work and communicate with team members in the department and with other departments
- Proofread documents. Review grammar and sentence structure
- Prepare binders for attorneys, such as pleadings binders and research notebooks
- Maintain case file information in the Litigation database
- Maintain documents in an electronic document management system
- Prepare correspondence to clients, courts, and other attorneys. File basic court documents either by traditional paper methods or via CM / ECF
- Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
- Prepare and coordinate travel itineraries
- Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
- Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
- Fax, scan, copy, and collate legal documents and exhibits
- Prepare UPS / FedEx shipping labels, packages, and letters
- Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
- Create, maintain, and organize hard copy files
- Manage Outlook calendar for assigned attorneys
- Coordinate meetings, events, and office lunches, etc.
- Serve as backup for other assistants
Other Responsibilities (Non-Essential) :
You will be asked to perform related duties or special projects as assigned
Skills you need to succeed :
Demonstrated proficiency in :
- Strong administrative skills
- Strong time management skills
- Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
- Excellent organizational skills
- Excellent verbal, written, and interpersonal communication skills
Ability to :
- Anticipate the needs of your assigned team members
- Professionally handle confidential information
- Make sound decisions under demanding conditions
- Learn and apply other software applications
Education and / or experience :
1-3 years of legal administrative experience preferred
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance.
We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members.
You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.