Legal Administrative Assistant

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith.

Please review our Statement of Faith and Doctrinal Distinctives .

Legal Administrative Assistant

Alliance Defending Freedom is looking for a highly organized and focused Legal Administrative Assistant to join us in our Scottsdale, AZ Office.

As a Legal Administrative Assistant, you are a vital part of the US Legal Advocacy Team. In this role, you are responsible for assisting your assigned team members in a variety of administrative tasks.

Your Essential Responsibilities :

In this position, you will :

• Manage a variety of clerical responsibilities and projects with direct supervision
• Work and communicate with team members in the department and with other departments
• Proofread documents. Review grammar and sentence structure
• Prepare binders for attorneys, such as pleadings binders and research notebooks
• Maintain case file information in the Litigation database
• Maintain documents in an electronic document management system
• Prepare correspondence to clients, courts, and other attorneys. File basic court documents either by traditional paper methods or via CM / ECF
• Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
• Prepare and coordinate travel itineraries
• Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
• Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
• Fax, scan, copy, and collate legal documents and exhibits
• Prepare UPS / FedEx shipping labels, packages, and letters
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
• Create, maintain, and organize hard copy files
• Manage Outlook calendar for assigned attorneys
• Coordinate meetings, events, and office lunches, etc.
• Serve as backup for other assistants

Other Responsibilities (Non-Essential) :

You will be asked to perform related duties or special projects as assigned

Skills you need to succeed :

Demonstrated proficiency in :

• Strong administrative skills
• Strong time management skills
• Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
• Excellent organizational skills
• Excellent verbal, written, and interpersonal communication skills

Ability to :

• Anticipate the needs of your assigned team members
• Professionally handle confidential information
• Make sound decisions under demanding conditions
• Learn and apply other software applications

Education and / or experience :

1-3 years of legal administrative experience preferred

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO?

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance.

We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members.

You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.