Job Description
Job Description
The Payroll Administrator will possess strong technical and communication skills, effectively collaborate with internal and external stakeholders, and participate in continuous improvement initiatives related to systems and payroll processing.
Responsible for ensuring all aspects of the payroll cycle, including tax, benefits, wage attachments, etc. are processed, reconciled, audited and transmitted accurately and timely.
Duties / Responsibilities :
Process multi-state, multi union weekly, bi-weekly, semi-monthly and monthly payrolls for over 2000 employees in both the United States and Canada
o Interprets pay policies, (e.g., vacation, LOA, disability, workers compensation, union contracts, government regulations, withholding exemptions, etc.
and ensures appropriate amounts / deductions are calculated and applied to the various accounts correctly.
o Incentive processing for US & Canadian employees associated with respective payrolls.
o Ability to interpret and understand wage attachments from various agencies.
o Ability to identify and understand payroll taxes and issues that arise.
- Answers questions and acts as decision maker for internal customers on day to day
- Coordination with RPA (Robotic Process Automation) team for testing, new reporting, reporting enhancements, and troubleshooting issues as they relate to the processing of payroll.
- Create custom reports via UKG Business Intelligence, and analyze large amounts of information to support mandatory reporting, day to day and ad hoc business needs
o Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes
Maintain appropriate documentation to substantiate data entry requests
o Assists with gathering data for internal and external auditing of payroll policies and procedures
Implement and document procedures for continual automation of payroll processes
o Create and maintain process and training documentation
- Handles monthly balance sheet account reconciliations and corrects issues as needed ensuring compliance with Finance and Audit
- Performs other related duties as assigned.
Required Skills / Abilities :
Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail coupled with ability to meet weekly deadlines
o Ability to multi-task and work under various conditions that may include frequent interruptions
- Ability to handle sensitive and confidential information
- Must be capable of working and performing independent of direct supervision
- Working knowledge of account reconciliations and general ledger processes
- Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines
- Stay current on state and federal payroll and tax laws for US and Canada
- Exceptional verbal and written communication skills with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns
- High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency
- Excellent mathematical / analytical skills with the ability to analyze complex data and make decisions / recommendations to management around those findings
Education and Experience :
- Associates Degree in Finance / HR or 3+ years comparable experience preferred
- Experience using Ultimate Software and / or Kronos timekeeping, or an similar HR system
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred
- Knowledgeable in Microsoft Office Suite
Amsted Rail’s commitment to Affirmative Action :
Amsted Rail is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
To review our EEO Policies or to request assistance please go to www.amstedrail.com / careers / and select EEO Compliance / Statements.
To learn more about us, please visit us online at www.amstedrail.com.
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