Office Manager

Company Profile

Oceaneering Technologies (OTECH) develops, manufactures, and operates customized marine systems, shipboard equipment, subsea vehicles, and engineered solutions for commercial and U.S. military vessels.

Oceaneering Aerospace and Defense Technologies (AdTech) delivers solutions that enable humans to work safely and effectively in harsh environments - from underwater to the outer reaches of space.

Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers' challenges - from routine to extreme.

Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets.

Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning.

We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling.

We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Oceaneering International Inc. Oceaneering Technologies (OII-OTECH) supports the US Navy's submarine rescue mission through the Submarine Rescue Operations and Maintenance Contract (SROMC).

Oceaneering partners with the Navy's Undersea Rescue Command (URC) to provide 24 / 7 world-wide submarine rescue capability to US, allied and other foreign navy requests to assist disabled submarines (DISSUB) or submersible intervention and rescue.

OII-OTECH is seeking an Office Manager who will support the SROMC staff in the operation and maintenance of US Navy submarine rescue systems and support equipment.

The Office Manager supports the program by assisting employees in meeting administrative, qualfication, operational and maintenance milestones.

Base pay rate for this position is $30.00 to $40.00

Duties & Responsibilities

ESSENTIAL

Travel Management.

o Arrange travel, including flights, accommodations, rental cars, to include OCONUS events.

o Arrange flight changes as needed and set up in-country travel needs.

o Coordinate with corporate to arrange for travel needs to include visas for a range of locations as required to include visa applications, liaising with visa agents and in-country personnel.

o Travel expense management - process travel expense reports to meet contractual and Joint Federal Travel Regulation requirements.

o In collaboration with the SROMC Operations Manager and the URC Operations Officer, act as the Aircraft and Personnel Automated Clearance System (APACS) Coordinator for the SROMC.

Workforce Management :

o T&L (Time & Labor) Administration. Assist workforce with time-keeping issues that may occur and work alongside the T&L group to clear exceptions.

Complete timesheets for personnel when required due to operations.

o Event coordinator (breakfasts, cookouts, VIP visits / lunches).

• Averages 2 events per month.
• Requires procurement and preparation of food, condiments, utensils.
• Manage coffee ordering and stocking.

o Visitor escort management (excluding vendors).

o Work with US Navy local leadership to arrange for and manage escorts.

Employee onboarding :

o Organize and communicate with onboarding employees to ensure IT needs are met, onboarding classes are scheduled and executed, and uniforms are ordered.

o Administer NDA at employee transitions and keep accurate records.

o Passport, CAC, Travel Card expiration management.

Administration :

o Log and respond to various official correspondence.

o Keep records and files in hard and electronic copy up to date.

o Photocopying, editing, drafting as directed.

o P Card expense management.

• Obtain and use a P-Card for approved purchases, process expense reports for P-Cards.
• Other :

o Local mobilizations - support as directed by local project management.

o Government Furnished Equipment - keep accurate records using Costpoint.

o Supply Locker inventory.

o Organizational clothing management.

o Employee computer and computer peripheral management.

Additional duties as assigned.

Qualifications

REQUIRED

• Minimum of 2 year's previous administration experience.
• Proficiency with of Word, Excel, Adobe, and PowerPoint software.
• Knowledge of Windows-based Electronic Mail and data communications.
• Ability to work independently and prioritize workloads.
• Strong organizational skills.
• High attention to detail and strong grammar and proofreading skills.
• Good oral and written communication skills, including demonstrated ability to organize and present ideas in a logical manner.

Some experience writing reports and preparing procedures.

• Reliable team player, with good organizational, time-management, and problem-solving skills. Has a good attendance record, an ability to plan effectively and a good track record for meeting deadlines.
• Self-motivated with positive attitude. Willing to learn new skills, share experiences and take on roles of increasing responsibility.

Is comfortable working in a dynamic and fast-paced environment.

• Must be a U.S. citizen.
• Able to obtain a SECRET clearance.

DESIRED

Knowledge of web-based applications / conferencing.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors