*Proposal Service Coordinator

Job Description

The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Center and is at the center of OU Health, the state's most comprehensive academic health system.

Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people.

Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally.

Our goals are Uncompromising Quality, Exceptional Service, Innovative Education, Advancing Knowledge, and Institutional Strength.

In the Department of Medicine, we are growing and are excited to add to our team! The Proposal Services Coordinator will work as part of the Central Research Team.

Under general supervision, this position provides professional support for grant proposal preparation and acts as a liaison between the faculty and central offices for required university approvals.

This position requires a proficient understanding of research administration concepts, guidelines and principles. The position will work closely with the Central Research Contract / Grant Manager and will assist the team in achieving team goals and the DOM's mission.

This position is located on the OUHSC campus with a flexible hybrid remote option possible for experienced candidates. In office work is required for a minimum of 90 days before a remote work schedule can be agreed upon.

It is at the discretion of the supervisor if more than 90 days is necessary for in office work.

Duties :

• Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program.
• Coordinates various aspects of the grant / contract program.
• Reviews complex RFAs. RFPs, and other funding announcements. Provides advice to leadership and investigative teams about grant application requirements.
• Assists in office efforts to identify funding opportunities. Keeps abreast of changes in Research Administration field, including changes made to federal regulations and specific agency requirements and procedures.
• Develops proposal submission timelines and checklists to aid proposal development. Prepares and submits SoonerTrack routing form.
• Attends meetings and may act as the facilitator.
• Prioritizes duties from needs assessment data or other resources. Makes adjustments in order to meet goals.
• Assists in the preparation of grants or contracts and ensures accuracy. Collaborates with the Office of Research Administration, Principal Investigators, and other personnel.
• Distributes information to staff and others. Answers questions about the grant or contract and the progress of the grant / contract.
• Prepares the grant / contract budget. Responsible for appropriating funds for salaries and other grant / contract expenses.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education : Bachelor's degree, AND :

48 months experience coordinating a large grant or contract program or project.

Equivalent / Substitution : Will accept 48 months experience in lieu of a Bachelor's degree for a total of 96 months experience.

Skills :

• Advanced working knowledge of databases and electronic tools related to proposal submission (e.g. ASSIST, Workspace, Proposal Central, eBRAP)
• Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Advanced working knowledge of pre-award grant submission process and federal application requirements.
• Advanced organization skills.
• Ability to communicate verbally and in writing.
• Ability to perform multitasks and handle stressful situations.

Advertised Physical Requirements :

• Physical : Must be able to work in sitting position, use computer and answer telephone.
• Environmental : Standard Office Work Environment.

Departmental Preferences :

• Ability to manage multiple concurrent deadlines
• Ability to multi-task and prioritize workload based on multiple deadlines
• Excellent communication and customer service skills

Why You Belong at the University of Oklahoma : The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives.

The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement : The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.

This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.