Accounting Coordinator

PSQ Productions is a dynamic and innovative event production company dedicated to creating unforgettable experiences for our clients.

We specialize in designing and executing a wide range of events, from corporate conferences to entertainment shows. Our team is committed to delivering excellence in every aspect of event production.

Job Summary :

PSQ Productions is seeking an experienced Accounting Coordinator to join our team on a full-time basis. The ideal candidate will have a strong background in accounting, be proficient in QuickBooks Online, and possess moderate Excel skills, especially in pivot tables.

As an Accounting Coordinator at PSQ Productions, you will play a crucial role in ensuring the financial health and accuracy of our company's financial records and assist the Director of Finance in generating financial reports, most of which are project-based and integral to the events produced by PSQ Productions.

Key Responsibilities :

Financial Record Keeping : Maintain accurate and up-to-date financial records for PSQ Productions, including accounts payable, accounts receivable, and general ledger entries.

QuickBooks Online : Utilize QuickBooks Online to manage financial transactions, reconcile accounts, and support in preparing financial reports.

Ensure consistency and accuracy in financial data.

Expense Management : Track and categorize expenses related to events, such as equipment rental, catering, and travel, ensuring they are properly allocated in the accounting system.

Bank Reconciliation : Reconcile monthly bank statements and credit card statements to verify the accuracy of financial data.

Excel Proficiency : Utilize moderate Excel skills, particularly in pivot tables, to analyze financial data and assist in the presentation of project-based reports.

Vendor Contracts & Insurance Compliance : Coordinate new and recurring vendor contracts to ensure that contracts are completed in a timely manner.

Ensure that vendor insurance is obtained and remains in compliance. Proactively reach out to vendors for updated insurance prior to the expiration date to maintain coverage.

Process Improvement : Identify opportunities to streamline accounting processes, enhance efficiency, and maintain data accuracy.

Qualifications :

Bachelor's degree in Accounting, Finance, or a related field is preferred.

Proven experience as a staff accountant or admin, with a strong understanding of accounting principles.

Proficiency in QuickBooks Online or QuickBooks Enterprise and moderate Excel skills, including pivot tables.

Excellent organizational and time management skills.

Strong attention to detail and accuracy in financial data entry.

Ability to work independently and as part of a team.

Effective communication skills, both written and verbal.

Knowledge of event production or entertainment industry accounting practices is a plus.

Pay Scale :

Hourly Rate $28 - $33 / hr