Accounting Coordinator

PSQ Productions is a dynamic and innovative event production company dedicated to creating unforgettable experiences for our clients.

We specialize in designing and executing a wide range of events, from corporate conferences to entertainment shows. Our team is committed to delivering excellence in every aspect of event production.

Job Summary :

PSQ Productions is seeking an experienced Accounting Coordinator to join our team on a full-time basis. The ideal candidate will have a strong background in accounting, be proficient in QuickBooks Online, and possess moderate Excel skills, especially in pivot tables.

As an Accounting Coordinator at PSQ Productions, you will play a crucial role in ensuring the financial health and accuracy of our company's financial records and assist the Director of Finance in generating financial reports, most of which are project-based and integral to the events produced by PSQ Productions.

Key Responsibilities :

• Financial Record Keeping : Maintain accurate and up-to-date financial records for PSQ Productions, including accounts payable, accounts receivable, and general ledger entries.
• QuickBooks Online : Utilize QuickBooks Online to manage financial transactions, reconcile accounts, and support in preparing financial reports.

Ensure consistency and accuracy in financial data.

• Expense Management : Track and categorize expenses related to events, such as equipment rental, catering, and travel, ensuring they are properly allocated in the accounting system.
• Bank Reconciliation : Reconcile monthly bank statements and credit card statements to verify the accuracy of financial data.
• Excel Proficiency : Utilize moderate Excel skills, particularly in pivot tables, to analyze financial data and assist in the presentation of project-based reports.
• Vendor Contracts & Insurance Compliance : Coordinate new and recurring vendor contracts to ensure that contracts are completed in a timely manner.

Ensure that vendor insurance is obtained and remains in compliance. Proactively reach out to vendors for updated insurance prior to the expiration date to maintain coverage.

Process Improvement : Identify opportunities to streamline accounting processes, enhance efficiency, and maintain data accuracy.

Qualifications :

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Proven experience as a staff accountant or admin, with a strong understanding of accounting principles.
• Proficiency in QuickBooks Online or QuickBooks Enterprise and moderate Excel skills, including pivot tables.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in financial data entry.
• Ability to work independently and as part of a team.
• Effective communication skills, both written and verbal.
• Knowledge of event production or entertainment industry accounting practices is a plus.

Pay Scale :

Hourly Rate $28 - $33 / hr