Administrative Secretary - Zeila Stephens Early Childhood Center

Alabama State University, College of Education, Zelia Stephens Early Childhood Center, invites applications to fill the position of Administrative Secretary.

The successful candidate will help effectively complete the day-to-day operations of the early childhood center. This may include working with parents, teachers, and students.

Duties and Responsibilities :

• Provide confidential administrative support, perform or coordinate secretarial work for the Director of Zelia Stephen Early Childhood Center
• Submit requisitions, travel authorizations, add / update vendors information, travel reimbursements and assist with entering annual sick leave, and compensatory time for Bi-weekly and Monthly payrolls
• Manage and monitor the schedules of faculty and staff, and changes and withdrawals of students
• Organize and implement procedures for administrative operations of the center, such as parent orientation, center tours, student placement, internships, and field experience in collaboration with the center director
• Compile factual information form files records, publications and other sources, and tabulates this information in accordance with standardized report form
• Determines with pertinent materials from the files should be attached to certain documents with which the supervisor must deal
• Compose drafts of repots and letters for the supervisor's review, and transmits replies to routine correspondence on the supervisor's behalf
• Assist in arranging meeting of the unit's staff or faculty, and serve as recording secretary the such meetings; prepare finished correspondence, reports and materials
• Type minutes, correspondence and other documents relating to the operation of the unit, and proofreads these materials to ensure their accuracy
• Establish and maintain accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is kept confidential
• Answer the telephone, place calls make appointments and reservations, receives visitors, and function as an office receptionist
• Perform general office management duties and recommends methods for improving office procedures
• Facilitate center visits as needed
• Interpret and apply policies and procedures for routing incidents
• Assist food service staff with completing and submitting meal preparation paperwork
• Perform other duties as assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required.

Interested applicants must include the following with online application :

• Resume
• Cover letter

A typing proficiency exam of 40 net words per minute is also required.

To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the closing date of this announcement.

Fax results to (334) 229-8752.

Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted.