Executive Assistant, KFC Digital & Technology Team

PURPOSE OF THE JOB : This role ensures that the assigned Leadership Team member(s) and other department leadership operate efficiently and effectively by providing cross-functional administrative support in a fast-paced work environment.

This key individual will manage multiple deliverables, commitments, and correspondence in support of the function’s needs and foster an overall high-performing work environment for the executive and the functional team(s).

JOB RESPONSIBILITIES :

High-Performance Calendar Management

• Manages and serves as the gate keeper for all executive calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
• Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.

Departmental Needs

• Routes or answers correspondence not requiring executives’ attention; analyzes situations and responds accordingly.
• Coordinates team building programs, manages department meetings, and drives culture initiatives.
• Supports onboarding logistics for new functional team members.
• Reviews and tracks expense reports and code and track invoices.
• Provides support for functional team members visiting from other markets internationally.
• Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
• Supports and assists Leadership Team (LT) with outside boards as required.
• Act as a trusted partner to the KFC Global LT and other KFC Global Executive Assistants

Travel Arrangements & Visas

• Creates all travel arrangements, including international and domestic flights and lodging.
• Obtains and oversees all visa documentation for travel in partnership with the immigration team.
• Coordinates international and domestic travel agendas and provides itineraries.
• Monitors and adheres to all international travel regulations when organizing travel

WORKING RELATIONSHIPS :

• KFC Global Leadership team
• KFC Global functional team(s)
• KFC business unit leaders
• Other EAs across Yum’s brands and business units

SUPERVISION OF PERSONNEL :

N / A

KNOWLEDGE AND SKILL REQUIRED :

Education / Certifications

o Preferred : Bachelor’s degree

Experience

o Required :

years of administrative experience with extensive knowledge of general office practices

General understanding of corporate collaboration and business acumen

Experience working with Global business and managing International time zones

Superior software skills including Microsoft Office products and the ability to compose, type and proof a variety of letters, documents, and presentations with minimal supervision

Solution-oriented mindset

Flexibility, detail and results orientation, and strong follow-through skills

Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment

High degree of integrity when dealing with confidential and sensitive information

Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills

High integrity and work ethic

Excellent collaboration skills

o Preferred :

Prior experience supporting executive