Accounting Coordinator

OVERVIEW :

Do you have the right skills and experience for this role Read on to find out, and make your application.

This position's primary role is maintaining and managing all bookkeeping tasks for the Kroc Center and Railton Place Program.

The role will help guide, organize, and manage financial records and departmental budgets. All routine tasks will be under the direction of the Business Administrator and any major initiatives will be prioritized by the Executive Directors.

DUTIES AND RESPONSIBILITIES :

• Oversee and manage all payroll responsibilities (submission, maintaining a journal, making necessary allocations, keeping records, etc.)
• Receive and distribute all paychecks
• Review and make necessary payroll allocation corrections
• Support in managing and reviewing time cards for accuracy in compensation
• Support in all major fundraising, grant, and program initiatives that require income & expense tracking
• Prepare and process annual bonuses and cash gifts
• Prepare journals to ensure expenses are allocated to the proper departments

PAYABLES :

• Process all invoices for payment for Kroc Community Center and Railton Place
• Prepare check requests
• Review, code, and process all requests for reimbursements
• Track Kroc Center and Railton Place expenses and ensure proper coding
• Maintain filing system for invoices

INCOME AND RECEIVABLES :

• Receive and count all income and payments for both operations
• Verify all income received and issue receipts
• Support staff with credit card receipt reconciliations as needed
• Responsible for all seasonal collection reconciliations and journal entries
• Deposit all income
• Ensure that all contributions are deposited in the local bank account within time frame policy
• Code all income and revenues
• Review all deposit records for credit card deposits and direct deposits from Granters
• Monitor and track donated and grant funds received

CONTRACTS AND JOURNALS :

• Prepare all invoices
• Prepare deposit batch Headers
• Verify all income from contracts received
• Prepare check requests for rent subsidies to John Stewart Co.
• Review General Ledger for accuracy
• Maintain a hard copy of the General Ledger for Fiscal Year

FINANCIAL MANAGEMENT :

• Prepare and advise on department budgets with department managers as assigned.
• Track income and expenditures versus budgets
• Report any inconsistencies to the Business Administrator
• Review allocations of income and expenditures on a monthly and quarterly basis to ensure proper assignment of such to the various funds and programs.
• Support in preparing and submitting TSAMM submissions related to finances
• Other related duties as required

EDUCATION AND EXPERIENCE :

• High school diploma or equivalent (required)
• CA Driver's license (required)
• Bachelor's degree in accounting, finance, or related fields
• Experience with bookkeeping, accounting, budgeting, and financing (2 years preferred)
• Experience in bookkeeping and accounting software.
• Experience in creating financial spreadsheets and advising on basic financial literacy

SKILLS AND ABILITIES :

• Ability to maintain confidential information.
• Ability to prioritize work and multi-task simultaneous projects.
• Ability to work independently and within a team environment.

EQUIPMENT USED :

Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS :

Ability to lift up to 25 lbs. (usually file boxes)

J-18808-Ljbffr