Payroll Specialist

Bahnson is currently looking for a Payroll Specialist. The ideal Payroll Specialist candidate will be responsible for assisting accounting with the quick and efficient processing of payroll.

The ideal candidate must have strong analytical thinking skills, an attention to detail, and most importantly, the ability to retain confidential information.

Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with payroll software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Compile employee time, production, and payroll data from time sheets and other records.
• Review, correct and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis;

payroll is in-house so this also includes printing and distribution of checks when needed.

• Review and enter new hire paperwork data into software and file into employee personnel files.
• Process certified payrolls accurately on a monthly basis.
• Familiarity with different union fringes and benefits for processing purposes.
• Review all I-’s, enter E-Verify, print and pass records onto Human Resources for review then file accordingly.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Process and mail checks for vouchers.
• Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Escalate critical and / or sensitive issues to the Human Resources and Payroll Manager with recommendation for resolution.
• Perform additional assignments as required by the company or as directed by management.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and / or EXPERIENCE

• years working in a payroll capacity, preferably with other electrical construction or union contractors.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Business writing and reporting skills
• Excellent organization, communication, and interpersonal skills
• Time management skills ability to meet frequent deadlines
• Strategic, analytical, and multi-tasking skills
• Attention to detail

COMPUTER SKILLS

• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software. Experience with Viewpoint Vista is a plus.
• Familiarity with Windows based operating systems and web-based applications.
• Ability to create, file and manage electronic documents.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast-paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.

The employee may occasionally lift and / or move up to twenty-five () pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations.

Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer / Veterans / Disabled

mechsys