Responsibilities :
- Process invoices and expenses accurately and in a timely manner.
- Perform accounts receivable, collections, and accounts payable functions.
- Maintain financial records and ensure timely payments.
- Reconcile expense reports and assist in budget tracking.
- Serve as the liaison between the company and the PEO for payroll and benefits administration.
- Administer employee benefits including health insurance and policies with providers such as Aflac / Allstate.
- Manage the 401(k) account, ensuring compliance with all relevant regulations.
- Facilitate employee onboarding, including the creation of office / building entry cards.
- Oversee employee exit processes, including conducting exit interviews and surveys.
- Maintain the vacation and leave tracking spreadsheet.
- Occasionally liaise with PEO legal services to address employee-related issues and ensure compliance with state and federal employment regulations.
- Assist with employee engagement initiatives
- Coordinate with external vendors and service providers to maintain office supplies and services.
- Organize and facilitate office communications and meetings as needed.
Requirements :
- Proven experience in office management, administration, or a related field.
- Strong organizational and multitasking skills.
- Familiarity with financial processes, including invoicing, accounts payable / receivable, and payroll administration.
- Must be proficient with MS Office and QuickBooks
- Excellent communication and interpersonal skills, with the ability to liaise effectively with both employees and external service providers.
- Strong attention to detail and the ability to maintain confidentiality.
- Adaptability and the ability to manage multiple priorities in a dynamic work environment.
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