Job Description
- Ensures smooth running of the day-to-day office activities
- Coordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office Management
- Manages office suppliers / vendors (contract negotiations and management, quality control)
- Coordinates the purchase of office supplies
- Manages corporate cell phone services
- Coordinates with IT Infrastructure services on all office equipment
- Partners with Country Management and Training & Resourcing to maintain office polices as necessary
- Communicates with insurance companies and acts as a liaison between them and PSI staff
- Provides HR document management support (annual medical checks, labor protection and attendance logs maintenance)
- Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
- Receives and routes financial documents from suppliers
- Organizes office meetings and events
- Provides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company events
- Provides customs support to local project teams by putting together all required paperwork for obtaining import and export permits
- Coordinates the purchase of clinical supplies for local sites, as requested by the local project teams
- Prepares and maintains various administrative reports, at discretion of Country Manager
- Provides administrative support to Country Manager
- Provides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schooling
- Oversees the local fleet program of company vehicles
Qualifications
- College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities
- Minimum 5 years of administrative experience
- Prior experience in an international company is a plus
- Prior experience with facility management is a plus
Additional Information
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