Job Description
PURPOSE
The Events Services Assistant will assume administrative responsibilities to support the Event Services team with event planning and management.
DESCRIPTION
Performs a wide variety of administrative and staff support services related to external, internal and signature events.
Conducts initial review of requests for proposals and internal event notifications.
Tracks event requests and maintains and organizes event management folders.
Communicates with clients and other stakeholders.
Coordinates and collaborated with vendors, facilities personnel (both University and external) and others.
Administers post event reconciliation process in preparation for invoicing.
Assists with coordinating events within established guidelines.
Provides event staffing support, including setup and takedown.
Attends events, as needed.
Performs other duties as assigned.
QUALIFICATIONS
Bachelor’s degree.
Additional experience may be considered as a substitute for the minimum education requirement : High School Diploma / GED and four (4) years of related experience OR Associate's degree and two (2) years of related experience.
Customer service oriented and have a professional demeanor.
Effective verbal and written communication skills.
Meticulous with strong organizational and time management skills.
Ability to multitask and work cooperatively with others.
Able to working in a fast-paced environment.
Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Publisher).
Knowledge of basic accounting skills.
PREFERRED QUALIFICATIONS
Four (4) years of related experience in hospitality, communications, and event planning.
Experience with Adobe Creative Suite skills, specifically InDesign and Illustrator a plus.
SALARY : $32,000 - $40,000 / annually.
$15.38 - $19.23 / hourly.
Salary is dependent upon education and / or experience.
BENEFITS (rules, policies, eligibility apply)
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university :
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account / Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
Events Services Assistant
The Events Services Assistant will assume administrative responsibilities to support the Event Services team with event planning and management. Performs a wide variety of administrative and staff support services related to external, internal and signature events. Assists with coordinating events w...
Senior Project Manager - Remote
Interface with the client, company and project team leadership, measuring and communicating project metrics and recommending program changes as needed . Help ensure project timeliness and quality by identifying and mitigating risk through status reporting and project updates . Strong knowledge in pr...
Project Manager - Traveling
Address project-related issues and challenges promptly, seeking guidance from the Senior Project Manager and/or Vice President of Construction as needed and keeping them fully informed in a timely fashion regarding any to all problem areas on the project. As a Construction Project Manager, you will ...
Construction Project Coordinator (Commercial)
The Project Coordinator plays a vital role in supporting the successful planning, execution, and completion of commercial construction projects. Based in San Antonio, Texas, the Coordinator will work closely with project managers, subcontractors, and clients to ensure that all project requirements a...
Executive Adminstrative Assistant
The Executive Administrative Assistant will be responsible for providing administrative support, managing communication, handling clerical tasks, and ensuring smooth operations for the executive team on a day-to-day basis. A minimum of 3-5 years of experience in an executive assistant or similar rol...
Executive Assistant
Executive Assistant to assist us in our mission of helping clients achieve their financial goals. Executive Assistant experience in a busy office. Thank you for your interest in the Executive Assistant role. ...
Project Coordinator
An architecture, construction & design company has an exciting opening for a Project Coordinator to support the Project Managers with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial construction projects. Assist Project Manager/project staff in plann...
Executive Assistant
Qualified candidates should live in Midland and have extensive experience as an Executive Assistant, preferably with an upstream oil and gas company. Manage executive calendar, schedule meetings & appointments. ...
Executive Assistant
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Head of our law and tax consulting firm. Proven experience in an administrative or executive assistant role. Manage and coordinate the executive’s calendar, schedule meetings, a...
Executive Administrative Assistant
The Executive Assistant provides comprehensive, executive-level support, acting as a trusted partner in strategic planning and prioritization. This role maximizes the executive's efficiency by representing them in communications when appropriate, and managing requests autonomously in close collabora...