job summary : Responsibilities :
Responsibilities :
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
Skills : Work orders, Purchase Orders, Administrative Duties, Calendar Management, Creating Presentations, Scheduling Appointments, Microsoft Excel, QuickBooks, Filing, Handling Confidential Information, Bookkeeping, Legal Drafting, Invoicing, Expense Reports Experience : Experienced3 year(s)
responsibilities :
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
The essential functions of this role include :
working in a smoke free environment
qualifications : Experience
Experience
- Experienced
- 3 years
Education
Associates (required)
skills :
- Work orders (1 year of experience is preferred)
- Purchase Orders (1 year of experience is preferred)
- Administrative Duties (3 years of experience is required)
- Calendar Management (2 years of experience is required)
- Creating Presentations
- Scheduling Appointments (2 years of experience is required)
- Microsoft Excel (3 years of experience is required)
- QuickBooks
- Filing (1 year of experience is preferred)
- Handling Confidential Information
- Bookkeeping (2 years of experience is preferred)
- Legal Drafting
- Invoicing
- Expense Reports (1 year of experience is required)
30+ days ago