PROGRAM COORDINATOR, GRADUATE STUDIES IN EDUCATION

Salary : $37,752.00 - $39,478.40 Annually

Location : Whitworth University Campus

Job Type : Full-Time Staff

Division : School of Education

Department : Administrative Services

Opening Date : 08 / 08 / 2024

FLSA : Non-Exempt

Position Summary

Are you passionate about creating an organized and supportive environment for academic excellence? Join our community at Whitworth University as the Program Coordinator, Graduate Studies in Education! In this vital role, you'll be at the heart of our GSE office, ensuring smooth operations and contributing to the success of our graduate programs.

You will establish and maintain office procedures, oversee inventory and supply management, and provide essential support to our dedicated faculty and staff.

You'll also play a key role in budget tracking, supervising student workers, and welcoming new team members. Your contributions will extend to organizing important meetings, supporting advisory boards, and coordinating a variety of impactful events, including graduations and standardized exams.

Core Responsibilities

Administrative Support 30%

• Establish and maintain standard office procedures in collaboration with the dean's office and program directors.
• Maintain familiarity with GSE office and university functions, policies, and procedures.
• Oversee inventory management and reordering of office supplies and GSE branded materials, coordinating with marketing and communications as needed.
• Attend GSE meetings and implement technology systems to streamline office operations.
• Provide administrative support, including communication management and follow-up on departmental activities.
• Coordinate facilities work orders.
• Assist with onboarding new GSE employees.
• Provide backup coverage for the GSE front desk and serve as a backup Building Monitor for Dixon Hall.

Supervisory Duties and Fiscal Support 30%

• Hire, train, and supervise student workers; coordinate employment process, including entry of work authorizations, management of timecards, notices, etc.
• Monitor, track, and forecast departmental and program budgets; advise on purchasing decisions.
• Monitor all GSE budget accounts in coordination with GSE program directors, regularly reporting updates to the Whitworth University business office, GSE program directors, and the dean's office.

General Office Support 25%

• Coordinate meetings for GSE groups, including directors, counseling team, staff, diversity committee, and others as needed.
• Assist with minute-taking during GSE meetings.
• Support graduate program advisory boards by scheduling meetings, reserving rooms, handling communications, and taking minutes as necessary.
• Assist in organizing GSE orientations, gatherings, and graduate commencement, including managing graduation materials and preparing documents.
• Provide support to GSE faculty, including adjuncts, with tasks such as syllabi review, textbook orders, and course material procurement.
• Manage GSE course syllabi procedures and collection each term.
• Coordinate practicum and internship packets for the School Counseling program and other relevant programs.
• Organize arrangements for review boards, research projects, curriculum presentations, and other student presentations.
• Assist with arrangements for yearly standardized exams for GSE students and off-site participants.
• Collect exit project data for select programs.
• Manage stipend and honorarium payments for practicum / internship supervisors, review board participants, guest speakers, and contractors.
• Assist with course catalog updates.
• Collaborate with staff at Tacoma Hall and campus personnel to support student issues and events.

Specialized Functions 10%

• Coordinate arrangements for events, forums, institutes, camps, graduation receptions, and other events as needed including rooms reservations, ordering food, supplies, and branded items, thank you gifts, etc.
• Prepare drafts of flyers, handouts, and other print materials for GSE events working in conjunction with the university marketing and communications office as required.
• Assist with event registration and record keeping as requested.
• Assist with graduate commencement under the direction of the registrar's office.
• Coordinate payments and budget tracking for GSE events.

Other 5%

• Assist with CAS projects
• Perform other related duties as assigned.

Qualifications, Skills, and Abilities

Education and Experience

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• Work experience that matches the responsibilities of the position.
• University experience desirable.

Whitworth Values

• A personal commitment to the Christian faith and to the integration of faith and learning.
• Demonstrated growth in cultural competence, awareness of societal and structural inequities, and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian Church.

Knowledge, Skills, and Abilities

• Knowledge of current academic, business, and administrative practices and procedures.
• Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
• Demonstrated ability to work collaboratively with a wide array of constituents.
• The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
• Ability to supervise student employees.
• Ability to work with confidential information.
• Willingness and ability to learn new tasks and new computer programs.
• Ability to plan and schedule events.
• Demonstrated proficiency with Microsoft 365, and Adobe

Other Details

Schedule

Full-time (1.0 FTE) 12 months 40 hours per week

Whitworth office hours are 8 AM to 4 : 30 PM Monday - Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity.

We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references.

A background check and sexual misconduct check will be required of the successful candidate.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! Research continues to show that women and BIPOC candidates are less likely to hit the apply button unless they meet all the listed qualifications.

One way we are working to overcome this trend is every search committee at Whitworth has a trained Equity Advocate (EA) serving on the team.

Our EAs are trained to make space for committees to consider each candidate's unique and relevant skills and attributes.

So, when you click apply, please know that your application is reviewed by a committee of real, living, and breathing human beings who want to understand your experience and skills to find ways you relate to the key competencies needed for success in the position.

Looking for resources to help with writing a faith statement? Check out our for more information.

Learn more about our shared work to achieve and sustain inclusive excellence

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability.

With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial / ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty and staff by offering an extensive benefits package.

Eligible employees can enjoy a variety of benefits, including :

• Comprehensive medical, dental, and vision coverage
• Employer-matched retirement plans
• programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• based on full-time equivalency (FTE)
• Access to an
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 17 paid holidays throughout the year

To discover more about these offerings, please visit our